Accounts Payable Administrator

Job Description

Job Description

Accounts Payable Administrator

Location: Dallas, TX (Hybrid) 26 days a year remote - 1 remote day every other week)

Pay Rate: $25-35hr ( Weekly pay + Medical Benefits)

Job Type: 3-6 Contract-to-Hire ( Based on performance)

Schedule: Monday–Friday | Full-Time (Start times flexible)

Our client is one of North America's leading providers of rail transportation products and services. Headquartered in Dallas, Texas, the company designs, manufactures, maintains, and leases railcars that support essential industries across the United States. They are known for its commitment to innovation, engineering excellence, safety, and continuous improvement.

About the Role

Our client is seeking an experienced Accounts Payable candidate to support a high-volume, fast-paced Accounts Payable team. This position is responsible for the full AP lifecycle, including 2-way and 3-way invoice matching, purchase order processing, vendor master maintenance, payment support, reconciliations, and exception resolution while ensuring compliance with internal controls and SOX requirements. This is an excellent opportunity for someone who enjoys problem-solving, working cross-functionally with multiple departments, improving processes, and providing exceptional service to both internal business partners and external vendors.

Key Responsibilities

• Process high-volume Accounts Payable invoices accurately and within established processing deadlines.
• Perform 2-way and 3-way invoice matching by validating invoices against purchase orders and receiving documentation.
• Research and resolve invoice discrepancies , including pricing variances, receiving issues, quantity differences, and PO mismatches.
• Partner with Plant Operations, Procurement, Treasury, and Business Units to resolve invoice, receiving, and payment issues.
• Monitor open Accounts Payable items and ensure timely follow-up to prevent invoice aging.
• Identify invoices eligible for early payment discounts and expedite approvals when necessary.
• Investigate invoice exceptions, payment holds, and workflow errors while documenting root cause and corrective actions.
• Process new vendor setups, vendor changes, and vendor deactivations while maintaining complete supporting documentation.
• Validate and maintain vendor master data , including: W-9/W-documentation TIN verification Banking information Payment methods Tax codes 1099 indicators Remit-to addresses Vendor contact information
• Maintain accurate, audit-ready documentation supporting vendor records and AP transactions.
• Investigate and resolve ACH returns , banking issues, and payment rejections while coordinating directly with vendors.
• Review and process vendor payment requests according to approval workflows and authorization matrices.
• Support payment releases while ensuring compliance with internal controls and payment authorization procedures.
• Perform vendor statement reconciliations to identify and resolve outstanding balances.
• Support bank reconciliations , outstanding check research, stale-dated checks, void/reissue requests, and unclaimed property (escheatment) activities.
• Prepare payment confirmations, remittance details, and supporting documentation for Treasury.
• Host vendor meetings regarding payment status, reconciliations, dispute resolution, and account maintenance.
• Maintain complete documentation supporting SOX compliance , internal controls, and audit requirements.
• Identify opportunities to improve AP workflows, streamline processes, and increase operational efficiency.
• Escalate control issues, compliance concerns, or unauthorized vendor master changes to AP leadership.
• Perform additional Accounts Payable and Finance support duties as assigned.

Required Qualifications

• 2+ years of Accounts Payable experience in a high-volume corporate or shared services environment.
• Experience processing 2-way and 3-way invoice matching .
• Strong understanding of purchase order (PO) workflows , invoice processing, and vendor payment processes.
• Experience researching and resolving invoice discrepancies, receiving issues, pricing variances, and payment exceptions .
• Must have experience to run a daily payment rhythm against hard deadlines and can hold judgment on a release, not just execute one .
• Experience maintaining vendor master data , including vendor setup, banking information, tax documentation (W-9/W-8), payment terms, and remit-to information.
• Experience posting Treasury-initiated wires and performing monthly wire reconciliations
• Experience supporting vendor account reconciliations and resolving outstanding balances.
• Experience supporting bank reconciliations , outstanding checks, payment research, or payment investigations.
• Experience with Bank portal administration (positive pay, ACH return research, check image retrieval, payment confirmations)
• Experience processing or supporting ACH payments , payment returns, and electronic payment methods.
• Experience with monthly SOX control activities on scheduled deadlines and maintain required documentation within internal controls systems
• Strong working knowledge of SOX controls , audit documentation, and internal compliance procedures.
• Experience using ERP systems such as SAP, Oracle, JD Edwards, Microsoft Dynamics, or similar .
• Strong proficiency with Microsoft Excel , Outlook, and Microsoft Office.

Bonus Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• Oracle Cloud experience in a high-volume shared services/public company environment
• Experience supporting process improvements , workflow automation, or continuous improvement initiatives.
• Experience supporting positive pay , Treasury operations, or payment controls.
• Experience researching escheatment or unclaimed property.
• Bilingual ( English/Spanish ) is a plus.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.