Administrative Specialist

Salary: See Position Description
Location : 1000 North First Street, Albemarle, NC
Job Type: Full-Time
Job Number: 2000311
Department: Transportation (SCUSA)
Opening Date: 06/22/2026
Closing Date: 7/6/2026 11:59 PM Eastern


Job Description


An employee in this class performs a variety of administrative support, records processing, data entry, customer service and related office duties in the Transportation Department. The range of work extends from routine to advanced journey in complexity but is generally considered journey level. Work includes greeting the public and answering questions about the department and providing customer service; typing or data entry work; compiling information for reports; billing of transportation services; and creating and maintaining accurate files and records. The employee is expected to have a good understanding of the department and its services to respond to inquiries, including some technical knowledge about legal requirements and processes, policies, and procedures, and may include responsibility for a specific phase of a program or office activity. Customer service duties require courtesy, tact and some independence of action particularly when encountering sensitive or confidential matters. Work has moderate complexity and some variety in daily assignments or activities. Starting salary $40,744

Examples of Job Duties


* Validates transportation driver sheets; ensures correct recordation for billing purposes; audits Medicaid slips and RGP tickets.
* Prepares County reimbursement reports for accounting.
* Provides general information regarding County transportation to the public.
* Receive and reconcile cash from fares daily making sure the correct amount was actually collected. Prepare deposit, enter into LOGOS accounting system, deliver cash to finance department
* Enter vehicle and maintenance information as needed to asset works including completed work orders, parts purchased and maintenance requried
* Process Medicaid bath upload bi-monthly to NC tracks site including testing on the RAMP testing site and resolving any errors or issues that could cause the batch to be rejected
* Determine amount to bill Medicare using the contractual amounts and enter all billing amounts weekly to Medicare's website.
* Serves as backup to front desk
* Schedules transportation for clients and dispatching drivers
* May coordinate or assist with the work of others, typically in their absence
* Performs others related duties are required.
Knowledge, Skills, and Abilities


Considerable knowledge of modern office procedures and related office information technology equipment, software, and peripherals.
Working knowledge of ordinances, regulations, procedures and practices related to area of assignment and of the organization's personnel and purchasing procedures.
Skill in the use of information technology equipment and associated software products such as word processing, spreadsheets, and data bases used in area of work assignment.
Ability to work independently on responsible administrative support tasks, some of which may be confidential or sensitive.
Ability to keep fiscal and statistical records, ledgers, and files and provide information correctly and concisely.
Ability to communicate effectively in oral and written form in person and by telephone.
Ability to be tactful and courteous while conducting the County's business.
Ability to establish and maintain effective working relationships with supervisors, coworkers, and the general public.
Qualifications


Graduation from high school supplemented by business courses and administrative or clerical experience including customer service; or an equivalent combination of education and experience.
STANLY COUNTY BENEFITS (Full-time Employees)


Employees accrue sick and vacation time each paycheck.

Stanly County observes twelve (12) holidays. New Year's Day, Martin Luther King Jr. Birthday, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (Thursday and Friday), Christmas (3 days).

Employees receive one (1) personal day per year.

INSURANCE BENEFITS :
Stanly County provides health & vision insurance with Blue Cross and Blue Shield of North Carolina. Our plan is a PPO, 80/20, with a $1000 deductible. Teledoc is offered through our insurance for a $10 co-pay per visit. Primary care visit is a $40 co-payment. Specialist is $50 co-pay. One free eye exam per year. The insurance coverage is FREE to full-time employees.


Dental Coverage is with Guardian dental insurance and is FREE to full-time employees.

Other volunteer insurance benefits include: Flexible Spending Program, Life Insurance, Cancer, Accident, and Disability policies.

Stanly County offers an employee health clinic. Our on-site Advance Practice Provider will see employees and dependents covered on our county insurance plan free of charge. This service does not replace your primary healthcare providers but augments their care.


As a wellness benefit, employees have the option of joining the Stanly County YMCA. The County will pay half of the employee's membership.

Employee Assistant Program is offered through Atrium Health. Each employee will receive up to six (6) free sessions on a rolling year. Dependent children and/or spouse may also use the sessions.

RETIREMENT :
Stanly County Employees will be a member of the N. C. Local Government Employees' Retirement System. Stanly County is required to withhold six percent (6%) from each paycheck and deposit it into the retirement system. The County also contributes to the plan. You are vested at five years as a contributing member. After one year of contributing membership in the system, a death benefit is available if you die while still in active service or within 180 days of your last day of service.

NC 401(k) (Supplemental Retirement Plan):
Employees can contribute to the Empower 401(k) plan upon hire. If the employee contributes at least one percent (1%), Stanly County will match one percent (1%).
Additionally, employees may make additional contributions through the following options: 457 Deferred Compensation Plan and Roth Plan Option.

LONGEVITY:
Longevity pay is earned after three (3) years of continuous Local Government retirement benefited service working with Stanly County government.
Longevity Bonus:
3 years but less than 5 years $300
5 years but less than 10 years $600
10 years but less than 15 years $900
15 years but less than 20 years $1,200
20 years or more $1,500