Administrative Specialist I

COO - OPS - Institutions Operations

Administrative Specialist I (S)

Salary Grade Range: $39,244.00 - $68,679.00

NC 08

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws.

The RSMY Administrative Specialist (Administrative Specialist I) provides essential clerical and operational support to the Raleigh Satellite Maintenance Yard, which manages preventative, scheduled, and emergency maintenance work orders for Wake CC, OSDT Apex, and the Randall/Morgan Street Building Complex within the Computerized Maintenance Management System (CMMS). The ideal candidate will demonstrate proficiency in multiple administrative functions, including entering and managing work orders, maintaining equipment asset documentation, verifying time reports within FIORI, and reconciling vehicle mileage logs. This position works closely with both the Support Services Business Operations and Human Resources teams.

Job Duties:

• Enter, track, and close maintenance work orders in the CMMS for multiple assigned facilities.
• Maintain equipment asset inventories, transfers, and surplus records with high accuracy.
• Review and input employee time reports in FIORI and reconcile vehicle mileage logs.
• Process, monitor, and reconcile purchase requisitions, purchase orders, and e‑billing transactions.
• Coordinate interview scheduling, conduct reference checks, and prepare HR documentation.
• Order and maintain inventory of general office supplies and assist with budget tracking.
• Process employee travel authorizations and expense reimbursements in accordance with policy.
• Serve as a communication liaison for internal and external stakeholders, ensuring timely and professional responses.

Work Location and Schedule: This position has a duty station at the Raleigh Satellite Maintenance Yard in Raleigh, NC. This is a full-time position (40 hours per week) with State Benefits. The normal work schedule is Monday – Friday, 8:00am – 5:00pm.

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience in two or more general administrative tasks: entering, receiving, and reconciling purchase orders; receiving and reconciling budget expenses; receiving and processing vendor invoices; and processing personnel travel reimbursements.
• Demonstrated experience with compiling and assimilating organizational information and successfully explain and interpret that information to clients, customers, and staff.
• Demonstrated experience with customer service and dispute resolution.
• Demonstrated experience with Microsoft Office products and other administrative software.
• Demonstrated experience with Docusign and SharePoint.

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.
• Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.