Executive Assistant to CFO

:

The Executive Assistant will perform a full range of administrative and office management responsibilities as they relate to the work assigned by the Chief Financial officer.

1. Orders and coordinates the purchasing of office supplies

2. Maintains files including filing and the retrieval of hard copy and computer files.

3. Prepares and updates weekly and monthly calendar for the Chief Financial Officer.

4. Tracks program compliance with reporting requirements.

5. Schedules meetings and documents meeting minutes.

6. Prepares and disseminates agenda information to members prior to scheduled meetings.

7. Maintains confidentiality and file safety

8. Prepares monthly status reports by compiling data from logs, files, and other resources.

9. Establishes and maintains official documents and records in appropriate files.

10. Logs in and out all accounts payable invoices, spending requisitions, check requests, contract requisitions, recommendation for hire forms and employee requisition forms.

11. Verifies the accuracy of the contractors invoices and other payroll spreadsheets.

12. Distributes monthly profit and loss reports to department heads.

13. Assist with report preparation process.

Job Type: Full-time

Pay: $48,000.00 - $51,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• administrative or office management: 5 years (Required)

Work Location: In person