Administrative Assistant

Administrative Assistant

Pay Rate: $20$23/hour

Location: Pasadena, CA

Schedule: MondayFriday | 8:00 AM 5:00 PM | Onsite

Employment Type: Temp-to-Hire

We are seeking a highly organized and proactive Administrative Assistant to support the Assistant Director in a fast-paced nonprofit environment. This role is ideal for someone who enjoys multitasking, staying organized, and ensuring daily operations run smoothly while providing strong administrative and communication support.

Key Responsibilities:

• Manage the Assistant Director's calendar, schedule meetings, and coordinate appointments using Outlook
• Arrange travel accommodations and itineraries as needed
• Communicate with internal PASC staff and partner organizations via email and phone
• Maintain, organize, and update filing systems and records
• Assist with daily administrative tasks, projects, and ongoing departmental needs
• Support webinar and virtual meeting preparation, including materials and logistics
• Assist with general office coordination, including calls, emails, and documentation

Qualifications:

• 12 years of experience in an Administrative Assistant role required
• Strong verbal and written communication skills
• Highly organized with the ability to multitask and prioritize effectively
• Proficient in Microsoft 365 (Word, Excel, Outlook, Teams)
• Experience supporting a call center or high-volume communication environment preferred
• Bilingual skills are a plus

Please send your resume to begin the interview process. Qualified candidates will be contacted to schedule interviews.