Office Services Assistant

We are looking for an Office Services Assistant to join our team working weekdays, Monday – Friday, day shift. This role reports to the Director of Office Services. Office Services provides general support to the firm’s attorneys and professional support staff. This is a paid full-time position that is eligible for paid holidays, paid time off and benefits. Responsibilities include: Office service functions including in-house and outgoing mail services and delivery; faxes; copying services; courier services. Conference service functions including conference room setup/tear down; cleaning conference rooms; picking up/setting up catering; assisting with catering orders. Reception duties including answering phones, greeting clients, transferring calls, and scheduling conference rooms. Maintain office aesthetics, restock pantries/copy areas, performing closing duties. Special projects as assigned. Requirements and Expectations: Availability to work full-time Monday – Friday, day shift High school graduate or GED. Minimum of 1 year of office experience desired; strong preference for experience within a law firm or professional services environment. Strong client service mentality is a must. Working knowledge of Microsoft Office (i.e., Word, Excel and Outlook) and Adobe Professional. Proactive, energetic, and hardworking team player. Excellent interpersonal skills and the ability to effectively and professionally interact with all levels of firm personnel, outside clients, and clerks of court. Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines. additional hours or overtime (over 40 hours) when requested and approved by the Director of Office Services. Working Conditions: Use of privately owned and dependable vehicle. Proof of insurance required. Must possess and continually maintain a valid driver’s license with a clean driving record (No points, DUI’s, suspensions, or convictions for multiple and/or serious moving violations). Must be dependable and punctual regarding attendance. Must be able to lift up to 40 pounds and stand for long periods of time. Repetitive walking, bending, reaching, operating a computer and standard office equipment required. This is a non-sedentary position. We encourage you to learn more about the people, practice areas, and commitments that make us unique. #J-18808-Ljbffr