Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations and maintain accurate financial records for the organization. This position is responsible for reviewing invoices, coordinating disbursements, reconciling accounts, and preparing reporting that supports timely and compliant accounting activity. The ideal candidate brings strong attention to detail, sound judgment when handling financial data, and the ability to manage recurring deadlines in a structured environment.

Responsibilities:
• Review incoming invoices and payment requests to confirm approvals, vendor details, and correct general ledger coding before processing.
• Enter payable transactions into the accounting system, issue payments by check and electronic transfer, and maintain accuracy throughout the disbursement cycle.
• Manage accounts payable activity tied to the policy administration workflow, including validating department batches, producing checks, and coordinating routing for signature and distribution.
• Prepare recurring payment schedules and supporting spreadsheets for items such as deferred compensation and branch-related fees.
• Monitor outstanding payments, communicate with payees regarding stale-dated items, and arrange reissuance when appropriate while tracking items for unclaimed property reporting.
• Reconcile accounts payable balances to the general ledger on a daily basis and post journal entries related to payables, accruals, depreciation, and other assigned accounting activity.
• Maintain organized accounts payable records, process check voids and credit memos, and support monthly, quarterly, and annual reporting requirements.
• Compile specialized financial and tax-related reports, including information used for regulatory filings and withholding submissions, and distribute daily payable summaries to leadership.
• Provide cross-functional support by assisting with deposits, balancing assigned accounts, proofreading financial statement materials, and serving as backup coverage for related accounting tasks.
• Carry out additional finance and administrative duties as assigned by senior leadership while adhering to company policies and quality standards.• High school diploma or equivalent required; an associate degree in Accounting or Business Administration is preferred.
• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice processing, payment coding, check runs, and electronic funds transfer procedures.
• Experience reconciling accounts and preparing journal entries with a high degree of accuracy.
• Proficiency with Microsoft Excel and accounting software used for transaction entry and reporting.
• Ability to organize detailed financial records, manage multiple deadlines, and follow established approval controls.
• Strong written and verbal communication skills for coordinating with internal departments and external payees.