Administrative Assistant PRN

Administrative Assistant

At Starr Regional Medical Center we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.

Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• And much more...

Job Summary:

Serves as Administrative Assistant to the VP/Chief Nursing Officer and/or VP/Chief Financial Officer. Provides support for Nursing Supervisors and Clinical Coordinators and assumes primary responsibility for all clerical functions of Nursing Administration. Reports to the VP/Chief Nursing Officer or VP/Chief Financial Officer.

Essential Functions:

• Provides typing services for nursing administration, including minutes, procedures, check requests, position postings, and leave requests.
• Maintains records in nursing administration, including payroll processing and timekeeping software.
• Acts as a resource for nursing personnel, assisting with check requests and verifying expense reports for signature.
• Sorts and distributes hospital mail, manages postage machine supplies and service requests.
• Serves as liaison between nursing administration, other departments, employees, medical staff, and outside agencies. Manages calendars, meetings, appointments, travel arrangements, email announcements, and software support.
• Arranges, facilitates, and documents departmental meetings, including preparing agendas, distributing materials, and creating presentations.
• Provides support to the President/CEO and VP/COO in the absence of their Administrative Assistant or as needed.
• Assists the Chief Nursing Officer and Chief Financial Officer with daily tasks including screening calls, correspondence, calendar management, and travel arrangements.
• Performs routine secretarial duties such as ordering supplies and updating departmental software.
• Participates in performance improvement and continuing education.
• Maintains regular and reliable attendance.
• Performs other duties as assigned.

Education: High School diploma or equivalent required.

Experience: Minimum three years of clerical experience.

Starr Regional Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.