Administrative Assistant

Administrative Assistant

Excelsior Defense is looking for an administrative assistant to enhance administrative effectiveness by providing clerical support and highly organized administrative assistant to join our team. In this vital role, you will work very closely with the Operational Manager, ensuring smooth daily functions and providing exceptional support to staff. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment.

The Administrative Assistant is responsible for supporting the Operational Manager with the functions at the assigned post in accordance with all Excelsior Defense Inc. internal processes and procedures. Providing administrative support, to schedule hire, discipline with the Operational Manager.

This is an in-office position in our Kissimmee/Orlando office and is expected to work from the office on a regular basis (Monday through Friday from 8am to 5pm)

Base Rate: 17.00 hourly

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Manage front desk responsibilities, including greeting visitors, answering the phone, and directing calls with professional tone etiquette
• Handle comprehensive office management tasks such as filing, data entry, and maintaining organized records using spreadsheets and other record keeping platforms
• Prepare documents using word processing and proofreading skills, ensuring accuracy and clarity in all communications
• Assist with Excelsior Defense main office/client communication and customer support by responding promptly to inquiries via phone or email
• Maintain office supplies inventory and oversee general clerical duties to ensure a well-functioning workspace.
• Assists the Operational Manager in conducting interviews and evaluating new employees
• Distributes communications and other information to security professionals as directed

• Proven clerical experience in an office environment with strong organizational skills
• Demonstrated proficiency in Microsoft Office Suite (word, excel, outlook) along with computer literacy and technical proficiency
• Experience with data entry, filing system, and managing spreadsheets efficiently
• Excellent phone communication skills coupled with strong customer service abilities
• Ability to multitask effectively while maintaining high productivity levels through excellent time management skills
• Must be able to work in a team setting
• Able to work in a fast paced and rapidly changing work environment
• Must have 2 years' experience in administrative assistant