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Administrative Assistant: Front Desk Operations-B

Training and Evaluation Center of Hutchinson Inc

Job Description

Job Description

Description:

  SUMMARY  

Provides a warm and welcoming atmosphere for clients, staff, and the public. In addition, the individual performs clerical tasks, support tasks, and maintains records for the agency.

ESSENTIAL POSITION JOB RESPONSIBILITES/DUTIES include the following. Other duties may be assigned.

Administrative Support:

  • Perform general administrative duties such as data entry, copying, and scanning documents.
  • Manage and organize office operations and procedures to efficiency and effectiveness.
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls. 
  • Greet visitors, tenants, staff/coworkers, consumers, and the public entering the facility.
  • Keep the lobby space neat and tidy
  • Assist with assigned organizational needs to include, but not limited to Vehicle Check Out, Fuel Card distribution and Car Wash Cards, maintenance/communications, monthly KDOT report, etc.
  • Update and distribute van route schedules. 
  • Maintain vehicle books in KDOT vans and buses. 
  • Track and schedule vehicle inventory
  • Handles all deliveries that enter facility 
  • Oversee the issuance and tracking of building keys. 
  • Restock office items (paper, staples, pens, ect.)
  • Other duties as assigned

Program Support:

  • Prepare and distribute materials and reports as needed. 
  • Prepare and distribute incoming office supply orders. 

Data Management:

  • Enter and manage data in relevant databases and systems accurately. 
  • Ensure data integrity and confidentiality in all aspects of data management.
Requirements:

2 year degree

1 year of clerical experience

Vacancy posted 23 days ago
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