Building Secretary - Attendance

Building Attendance Secretary

Reports To: Building Principal @ Mascoutah Elementary School FLSA Status: Non-Exempt Work Days: 200 a school year (7.5 hour days with anticipated hours from 7:30am-3:30pm) - Available July 2026 Rate of Pay Range: Follows the 2026-2027 School Year Pay Schedule for Building Secretaries - $18.77-$24.27/hour plus Board paid IMRF and available benefit options. To be determined based on experience.

Are you a friendly, organized "people person" who loves working in a fast-paced environment? Do you enjoy being the first smiling face a child sees when they walk into school? In an elementary building, the front office is the hub of the community. You will be the "go-to" person who keeps the wheels turning, helping parents navigate the school day and ensuring every student starts their morning on the right foot. We are looking for a dedicated Building Attendance Secretary to join our Mascoutah Elementary School family! This isn't just a desk jobit's a vital role where you serve as a bridge between our school, our families, and our students. As the primary point of contact for attendance and office support, you ensure our school runs smoothly and our students are safe and accounted for.

Job Summary

To provide clerical and secretarial assistance to building administrators; conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Minimum Qualifications

Any combination of education and experience providing the required skill and knowledge for successful performance Effective communication skills (written & oral) Graduation from high school

Essential Duties and Responsibilities

Essential duties of this position include the following. Other duties may be assigned.

• Maintains student attendance through Attendance Management system.
• Prepares student attendance reports for use in the building/district and state reporting.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Knowledge, Skills and Abilities

Ability to describe problems and work orally or in writing to the supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Ability to be organized, maintain accurate records and process time management skills. Ability to work well with teachers and parents. Knowledge of office management procedures.

Mascoutah School District 19