Administrative & Operations Coordinator

Administrative & Operations Coordinator

The Administrative & Operations Coordinator supports human resources, payroll, administrative, and operational functions across multiple bakery locations. This role helps keep daily operations running smoothly by maintaining accurate records, coordinating key processes, supporting executive leadership, and ensuring efficient, compliant operations in a fast-paced environment.

Best-in-Class Benefits and Culture:

Our clients value their employees' time and effort, with annual competitive compensation of $80,000-$90,000 and an extensive benefits package. Our client's benefits package includes:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.

To thrive/succeed as the Admin & Operations Coordinator you should have:

• High school diploma or equivalent required; Associate's degree in Business Administration, Human Resources, or a related field preferred.
• 13 years of experience in administrative support, office management, operations, or HR coordination preferred; experience supporting executive leadership and multi-location operations is a plus.
• Strong organizational, time management, and communication skills with exceptional attention to detail, sound judgment, and the ability to handle confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, and spreadsheet applications, with the ability to manage multiple priorities in a fast-paced environment.
• Professional, proactive, and dependable, with strong problem-solving skills and the ability to work independently and collaboratively across departments.
• Flexibility to travel between company locations as needed and perform the physical requirements of the role, including extended computer use and occasionally lifting up to 20 pounds, with reasonable accommodation as applicable.

Your responsibilities as the Admin & Operations Coordinator will include:

• Maintain employee personnel files and HR records, including onboarding, offboarding, I-9s, performance documentation, disciplinary records, and other employment-related files.
• Serve as the administrative liaison between the company's PEO and internal management, supporting HR processes and compliance.
• Assist with payroll administration, including timecard reviews, audits, and documentation management.
• Support compliance with federal, California, and local employment laws, as well as company policies and procedures.
• Provide administrative support to executive leadership, including scheduling, correspondence, document preparation, reports, spreadsheets, and presentations.
• Maintain organized digital and physical filing systems while protecting confidential employee and company information.
• Coordinate operational and administrative activities across multiple bakery locations, including permits, licenses, certifications, inspections, and compliance deadlines.
• Support special projects, process improvements, internal communication, and information flow between locations and departments.

If you're passionate about keeping teams organized, supporting people, and helping a growing business thrive, we'd love to hear from you. Apply today and be the impact!

Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment. Qualified applicants with arrest or conviction records will be considered for employment with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.