Payroll & HR Specialist SPANISH required

Full-time, on-site in Berkeley, CA - $28.00 to $32.00 per hour. MUST BE Bilingual Eng/Spanish. 



 

• Are you fluent in both English and Spanish ? (Sorry. This is a deal-breaker!)
• Have you run payroll for 75+ people in the last 60-90 days?
• Do you live near Berkeley, CA or within a 45-minute drive?
• If so, please keep reading….

ABOUT THE COMPANY

In this position, you’ll join a highly experienced team of professionals who have been in the tree care industry for more than 45 years. Professional Tree Care Co., (see professional tree care dot com and green waste recycle yard dot com) is seeking a self-motivated payroll professional to be responsible for processing all aspects of payroll using ADP, and in compliance with applicable federal and state laws and requirements.

ABOUT THE JOB

Reporting to our Human Resources & Payroll Manager and working as part of a two-person payroll team, our Payroll & HR Specialist will be the primary person responsible for ensuring everyone is paid on time and accurately. You’ll be the only person running payroll will have +/- three weeks to get up to speed on running it independently.

Once up to speed, your ABILITY TO SPEAK SPANISH FLUENTLY will come in handy as you train new field and administrative staff, many of whom speak Spanish as their primary language, how to use ADPs time-keeping software their company smart phone.

The Payroll & HR Specialist we hire must be comfortable running ADP payroll with very little assistance, and comfortable calling and meeting workers daily, as needed, to correct their time entries.
You’ll also accompany our Human Resources Manager in the field when they introduce benefits such as 401(k), and medical/dental/optical benefits, at up to five locations throughout the Greater Bay Area. Your part in this will be to present information to our staff IN SPANISH. 

Each week, once payroll is completed, our PHRS will assist with Human Resources tasks as they are able. Tasks may include serving as a job candidate’s point of contact while they are going through pre-employment background checks, background checks (DMV, criminal, drug & fitness tests), calling to schedule professional and personal reference checks, onboarding new employees, helping them get familiar with their company phones, and serving as the point of contact for hourly employees who have issues with their company-provided cell phones. If you have significant experience in H.R., please make a point to let us know.

ESSENTIAL FUNCTIONS

• Serve as the primary person responsible for processing all payroll across the company using ADP and Econz time-tracking that feeds into Sage accounting software. You’ll be the one to guarantee timely and accurate delivery of employee compensation for up to 99 Bay Area employees.
• Assist our SPANISH SPEAKING employees with payroll and other questions.
• Perform as many Human Resources tasks as you’re able to take on once payroll is completed. These may include onboarding, background checks, etc.
• Go out into the field to train staff to use our new ADP application on their smartphones. You and our H.R. Manager will lead trainings at four or more locations. 
• Serve as backup to our Human Resources and Payroll Manager if they are on vacation or out ill. 
• Drive your own vehicle to our field locations and/or out to remote sites, as needed, to onboard, off-board or otherwise assist fellow employees. (Reimbursement applies.)
• Accurately process hourly payroll once per week and salaried payroll bi-monthly, including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, health insurance premiums, and perks associated with prevailing wage/union wages. Plus, processing certified payroll, as needed, when your payroll counterpart is unavailable.
• Create reports that outline deductions, overtime, tax liabilities, etc.
• Review payroll data accuracy and complying with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted. 
• Work alongside Human Resources on benefits, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data.
• Serve as the back-up to our H.R./Payroll Manager when she is on vacation.
• Work full-time on-site on the second floor of a building that does not have an elevator. NO REMOTE options are available for this position.

WHY JOIN PROFESSIONAL TREE CARE? 

• Stability. In business since 1980, we’re seasoned veterans of the tree care industry
• Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find 
• We’re local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ

WHY YOU’RE SUCH A GREAT FIT FOR THIS ROLE

• You’re bilingual English/Spanish. (Sorry, this is an absolute deal-breaker.)
• You' re a fast learner and pick up software quickly.
• You have fantastic attention to detail, love Excel spreadsheets, and enjoy taking on new projects when your own work is completed.
• You have a great memory for names, numbers, and new software. 
• You’re authorized to work in the U.S. without sponsorship.

Bonus points for:

• Having experience with the basics of human resources including onboarding, establishing digital H.R. files, obtaining DMV records and background checks online, etc.

• Having a college degree is a plus, especially a degree in English, finance, economics, or business.
• Ability to focus in a shared, often chatter-filled open environment.

COMPENSATION AND FURTHER DETAILS

This is a full-time/permanent position that comes with medical, dental, and optical insurance paid at Fifty Percent (50%) after 90 days of employment.

The person who is accepts this role must be thoroughly satisfied with an hourly rate of between $30.00 and $32.00 per hour based on experience, fit to the role, and ability to process different types of payrolls. Our offer will include a traditional list of benefits: 401(k), PTO (Paid Time Off), Sick Days, Holidays, Referral Bonus, Employee Discount, Training Funds, and the opportunity to positively influence our new and improved company culture.
No recruiting agencies, please.

POSTSCRIPT. If you are asked to take an online survey, please do so within 48 hours. Candidates whose natural workplace behavior matches what we are seeking will be contacted within three business days to schedule a phone interview. Anyone invited to a phone interview should study our website and prepare questions about the job and company in advance. Best of luck!