Dynalectric Company Colorado - Administrative Assistant

Administrative Assistant Dynalectric Company Colorado has been building, powering, servicing, and protecting the electrical systems and infrastructure for businesses throughout the State of Colorado since 1951. We lead electrical construction in providing solutions to ensure the operations of facilities and systems that support the people of Colorado. We serve our employees, customers, and business partners by living a culture of Mutual Respect and Trust, Integrity, Commitment to Safety, Discipline, Transparency, and Teamwork. We are searching for a full-time Administrative Assistant (would consider part-time applicants) to join our team in Lakewood, Colorado. The Administrative Assistant (AA) position is responsible for providing organizational, process, and administrative support for the executive team, operations team, and other management personnel. The AA role works collaboratively and respectfully with all internal staff and external customers and vendors, to meet both project and company objectives. Regular scheduled working hours are Monday through Friday 7:00am-4:00pm in the office. Essential Duties & Responsibilities Build and maintain relationships with peers, supervisors, administrative staff, and field supervision based on respect, trust, and integrity. Provide administrative assistance to the President, VP, and Controller. Coordinate 811 Utility Locate requests which include: Manage and coordinate incoming 811 requests for utility locates. Accurately log, track, and follow up on 811 requests through completion. Communicate with field teams to ensure proper response to utility locates. Maintain detailed records of all requests, responses, and documentation for future reference. Act as the primary point of contact for 811 request inquiries. Collaborate with project managers, field personnel, and external utility companies. Ensure compliance with all state and federal 811 regulations. Maintain Dynalectric general email inbox; review and distribute email to appropriate Department Managers. Answer phones and welcome visitors at the main office. Organize and plan meetings, outings, trainings, and other company related gatherings, including ordering lunches and catering. Qualifications Job Specifications Computer proficiency in Microsoft Office applications required for preparing, analyzing and monitoring, reporting, and presenting and additional computer skills within Windows operating system environment. Proven interpersonal, verbal, and written communications skills are necessary to professionally and effectively communicate with employees, clients, vendors, and subcontractors. Proven ability to work in a team environment. Position Requirements/Preferred Education and Experience 1-3 years related experience is a plus. Must be able to multitask, organize, and prioritize work assignments for accurate and timely completion. Possess a positive attitude toward career development and company process/policy improvement. Strong verbal and written communication skills. High degree of attention to detail. Proficient computer skills with all Microsoft Office 365 applications. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee may occasionally lift and/or move up to ten (10) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions. Benefits Benefits (for full-time position) include: Medical, dental, and vision coverage Health savings account Paid vacation and sick time off Life insurance 401(k) with employer matching funds Dependent life insurance Employee assistance and wellness programs Professional development and career mapping Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent. Compensation Range Hourly range for this position is $20.00 - $24.00 an hour and is based upon years of experience that is commensurate with the level of this position. Eligible to receive an annual discretionary bonus in accordance with Company policy.