Administrative Coordinator

Job Description

Job Description

Duties:

1. Collaborate with the Development and Marketing teams to prepare meaningful tasks for volunteers, including handwritten notes, receipts, donor-care materials, product-packaging projects, and donor-gifting initiatives
2. Coordinate meals, gifts, and tours for donor visits. Responsibilities include assisting Development Officers with scheduling, planning meals when needed, preparing and wrapping gifts, and ensuring presentation materials are ready and delivered
3. Support the Executive Assistant in preparing and planning for department meetings, Development and Marketing gatherings, celebrations, and special events. Tasks include room setup, presentation-material prep, technology support, travel coordination, and logistical assistance for meetings, trainings, and academies
4. Partner with Major Gift Officers and the Events team to prepare notes, gifts, and communications for major in-person fundraising events throughout the year
5. Assist Development Officers and the Donor Care team with large seasonal projects, such as Easter cards, Thanksgiving cards, year-end gifts, and donor mailings
6. Support the Executive Administrative team in arranging travel for both departments (40+ employees), including logistics for conferences, training events, team meetings, story-gathering trips, and in-person donor events
7. Assist the Executive Assistant and the Director of Public Relations with product-development tasks as assigned
8. Perform other duties and projects as assigned to support departmental and organizational goals

• Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith
• Desire to serve in a growing and dynamic Christian service ministry
• Minimum 2+ years experience supporting teams or groups of employees.
• Bachelor’s Degree preferred but not required
• Good interpersonal communication skills both verbal and written and the ability to effectively organize and prioritize a wide range of daily tasks with varied deadlines are necessary
• Must be detail oriented, committed to accuracy, and team player who is flexible and able to work independently
• Must have a strong sense of confidentiality
• Strong general computer skills are necessary along with a competent, working knowledge of Windows, Microsoft Excel, Microsoft Word, Microsoft Outlook and the Internet
• Understanding of Christian ministry and specifically Joni and Friends is desirable

Physical Requirements:
This position primarily involves sedentary work in an office setting. The employee must be able to sit for extended periods, operate a computer and other standard office equipment, communicate clearly in person and over the phone, and occasionally stand, walk, bend, or reach to access files and supplies. The role may also require occasionally lifting or carrying items up to 20 pounds.
Work is performed in a professional office setting with occasional movement throughout the facility. The environment is typically quiet to moderate in noise level, with standard lighting and temperature conditions. Employees are expected to maintain safety and ergonomic awareness while performing all tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Compensation: $21.50-24.50 per hour. This is a hybrid position, in office Monday, Tuesday, and Thursday, remote Wednesday and Friday. 

EMPLOYEE MINISTRY ENGAGEMENT:

Joni and Friends is a Christ-centered community. Therefore, we expect every employee at Joni and Friends to excel in their walk with Christ and in their specific employment role in our Christian community. We purposely create a gospel-centered environment and offer leadership and development training to help employees perform their work with integrity and excellence, serving in our Christian community at Joni and Friends to fulfill our religious ministry: to share the gospel and serve people living with disabilities.

All employees do this, regardless of their specific role, by:

• Modeling Joni and Friends’ Christian beliefs and practices to advance our gospel mission during working hours and nonworking hours
• Supporting fellow staff and volunteers at Joni and Friends in following Christ, by praying for each other, sharing Scripture and setting an example of how to live a faithful Christian life
• Engaging in the lives of people living with disabilities with love, dignity, and in a manner that commends and proclaims the gospel.
• Participating or leading in prayer and worship during meetings, events, and outreaches
• Affirming the Joni and Friends Statement of Faith annually and not engaging in any conduct or promoting any religious beliefs inconsistent with such beliefs
• Upholding and advancing Joni and Friends’ Mission and Vision through a focus on our Values.
• Actively attending a church that has a statement of faith that does not contradict Joni and Friends’ Statement of Faith

Joni and Friends seeks to glorify God in the way we conduct ourselves, and in the work we do together as a Christian community. Employment at Joni and Friends is not only a job but a ministry and a calling from God.

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