Administrative Coordinator, Medical & Scientific Affairs

Administrative Coordinator, Medical & Scientific Affairs

Labcorp is a leader in diagnostics, drug development and healthcare innovation. Across every role, we harness data and AI to work smarter, move faster and create breakthrough solutions that improve health outcomes for people. With our global scale and deep expertise, you'll do meaningful work, grow your career and make a real impact. Together, we're improving health and improving lives.

Labcorp is seeking an Administrative Coordinator to join our Medical Affairs team in Indianapolis, IN!

Work Schedule: Monday-Friday, 9am-5pm EST

Job Responsibilities:

Labcorp is seeking a reliable, motivated, and highly organized Administrative Coordinator to support our growing Medical & Scientific Affairs team in Indianapolis. This individual will help medical directors work efficiently as part of a global team advancing clinical trials, drug development, and innovative laboratory science.

The Administrative Coordinator will provide essential onsite support to the Medical & Scientific Affairs team while coordinating closely with remote colleagues and individuals at other Labcorp locations. The ideal candidate is proactive, discreet, proficient with technology, and committed to providing responsive, high-quality support in a fast-paced professional environment. Reliability, motivation, and organization are essential for success in this role.

Labcorp is a leader in laboratory services and drug development, supporting pharmaceutical, biotechnology, and medical device organizations throughout the development lifecycle. Our central laboratory network contributes to advanced clinical research in companion diagnostics, genomics, vaccines, biomarkers, immunotherapeutics, flow cytometry, and other areas.

This is an opportunity to join a collaborative Medical & Scientific Affairs team, support work at the cutting edge of drug discovery, and contribute to Labcorp's mission to improve health and improve lives.

Role Overview

The Administrative Coordinator provides comprehensive onsite support for the Medical & Scientific Affairs team and serves as a key point of coordination for medical directors, remote team members, and colleagues at other Labcorp locations. The role coordinates calendars, meetings, visitors, travel, expenses, purchasing, communications, records, document workflows, onboarding activities, and follow-up on departmental priorities.

Success in this position requires reliable onsite presence, strong organizational skills, professional communication, sound judgment, confidentiality, initiative, and consistent follow-through. The Administrative Coordinator will work closely with leaders and partner functions, including IT, Finance, Procurement, Quality Assurance, Human Resources, Facilities, and travel support.

Key Responsibilities

• Manage leadership calendars and coordinate team activities across locations and time zones.
• Schedule meetings, events, visitors, conference rooms, and virtual sessions.
• Prepare agendas and materials, document action items, and track follow-up.
• Communicate schedule changes promptly and accurately.

• Coordinate travel arrangements, itineraries, documentation, and changes.
• Prepare, submit, and track expense reports.
• Maintain supporting records and follow up on approvals or missing information.

• Prepare and track purchase orders, invoices, and related documentation.
• Coordinate with suppliers and internal Procurement and Finance teams.
• Monitor office supplies, inventory needs, and open requests.

• Coordinate mail, shipments, copying, scanning, filing, supplies, and workspace needs.
• Maintain department records, distribution lists, training files, and document workflows.
• Support onboarding by coordinating workspaces, badges, accounts, equipment, access, forms, and training assignments.
• Track administrative tasks through completion and escalate delays appropriately.

• Support audiovisual equipment, virtual meetings, and presentation readiness.
• Use Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related business tools effectively.
• Escalate complex technical issues to IT or the appropriate system owner.
• Learn and use new workflow and document-management platforms.

• Initiate and track requests with internal support teams.
• Coordinate effectively with onsite and remote colleagues across Labcorp locations.
• Keep stakeholders informed of progress, delays, and next steps.
• Build productive relationships with internal and external partners.
• Apply sound judgment when resolving issues or escalating barriers.

Performance Expectations

The successful candidate will:

• Maintain punctual, reliable onsite attendance.
• Communicate clearly, professionally, and promptly.
• Manage competing priorities with accuracy and consistent follow-through.
• Meet deadlines and raise potential delays early.
• Protect confidential and sensitive information.
• Represent Medical & Scientific Affairs with professionalism and discretion.
• Demonstrate initiative, motivation, adaptability, and a strong service orientation.
• Contribute positively to a collaborative team working across regions and time zones.

Minimum Qualifications:

• Experience providing administrative, departmental, executive, office, or coordination support.
• Proficiency in written and spoken English, proficiency with Microsoft software including outlook, excel, word, PowerPoint, and ability to learn and utilize other software platforms required for listed duties.
• Strong proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and virtual-meeting tools.
• Ability to interact professionally with senior leaders, colleagues, visitors, vendors, and cross-functional teams.
• Ability to learn new systems and adapt to changing priorities.

Preferred Qualifications:

• An associate's degree or significant experience as an Administrative Coordinator.
• Experience supporting leaders in healthcare, biotechnology, pharmaceuticals, laboratories, clinical research, or another scientific or medical environment.
• Experience coordinating travel, expenses, procurement, purchase orders, invoices, or suppliers.
• Familiarity with laboratory operations, medical or scientific terminology, CLIA, CAP, or continuing education requirements.
• Familiarity with workflow, project-management, or document-control tools such as Workfront and Veeva.

Additional Job Standards:

• Excellent organizational, written communication, and time-management skills.
• Strong attention to detail, discretion, and sound judgment.
• Proficiency in written and spoken English.

Work Environment and Flexibility:

• This is an onsite, primarily office-based position with routine activity across offices, meeting rooms, reception areas, and laboratory-adjacent or clinical spaces. The role consists mainly of desk and computer work, with regular walking between work areas.
• Punctual and dependable attendance is essential. Occasional flexibility may be required for meetings across time zones, visitors, departmental events, or business deadlines outside standard working hours. Overnight travel is not typical.
• The Administrative Coordinator must follow all site safety, confidentiality, data-privacy, and compliance requirements. Required personal protective equipment must be used when entering designated laboratory areas.

Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Employees regularly scheduled to work less than 20 hours, Casual, Intern, and Temporary employees are only eligible to participate in the 401(k) Plan. For more detailed information, please click here.

Labcorp is proud to be an Equal Opportunity Employer: Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.

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