Clerical Assistant - High School Attendance (WMHS)

Clerical/Technical Support Compensation Plan

Compensation Plan Pay Grade: 3 Shift Type: Full-Time Wage/Hour Status: Non-Exempt Reports To: Principal EMPLOYMENT BEGINS: As soon as possible

PRIMARY PURPOSE: To assist in clerical duties involved with student attendance records on a daily basis in a confidential manner.

QUALIFICATIONS: Education/Certification: High School Diploma/GED SPECIAL KNOWLEDGE/SKILLS: Knowledge of computer hardware and software. Possess appropriate typing skills for keyboarding. EXPERIENCE: None

MAJOR RESPONSIBILITIES AND DUTIES: Make and receive telephone calls, take messages, and route calls. Oversee student sign in/sign out sheet. Verify with students discrepancies on attendance report. Enter documentation on student attendance records concerning doctor or parent comments etc. into the computer on a daily basis. Respond to inquiries from students, teachers, and parents regarding attendance rules, absences, suspensions, and enrollment status. Compile and submit a variety of weekly, monthly and year end reports as required. Email Mesquite Intervention Center (MIC) each day for students. Print bi-weekly attendance letters for unexcused absences. Types, prepares, distributes, files records/reports, correspondence etc. related to attendance. Complete appropriate court paperwork concerning student absenteeism for assistant principal. Assist school secretary with maintaining teacher supplies and copy machine upkeep. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None WORKING CONDITIONS: Mental Demands: Reading and comprehending simple instructions, short correspondence, and memos. Writing simple correspondence and effectively presenting information in one-on-one and small group situations. Adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals. Interacting with the public and other staff and occasionally meeting multiple demands from several people. Dealing with problems involving several concrete variables in standardized situations. Physical demands/environmental factors: Prolonged sitting, talking, and hearing. Occasional walking and standing. Reaching with hands and arms and frequently repeating the same hand, arm or finger motion. Acceptable noise level in the work environment. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.