Secretary to Principal / PEIMS Clerk

Secretary to Principal / Peims Clerk

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Assists in collection and reporting of campus Public Education Information Management System (PEIMS) data.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Proficient keyboarding, 10-key numerical data entry, and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Ability to meet established deadlines
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills
• Exhibit positive customer service
• Notary Experience: One year secretarial experience in public school setting
• PEIMS experience preferred

Major Responsibilities and Duties:

• Records, Reports, and Correspondence: Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. Maintain school calendar of events. Compile, maintain, and file all reports, records, and other documents as required following established procedures. Maintain student records and process requests for student information. Process new student records, including requesting records from other schools. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures. Assist parents, students, and faculty with questions regarding student attendance. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Reception and Phones: Receive incoming calls, take reliable messages, and route to appropriate staff. Assist students, teachers, and parents as needed. Schedule meetings and appointments and maintain calendar for principal.
• Accounting and Inventory: Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain inventory of fixed assets, equipment, and supplies.
• Other: Assist with planning, preparation, and setup of faculty meetings and campus activities. Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. Maintain confidentiality. Complete other duties as assigned.