HR Specialist - Time and Leave (HEOa)

HR Specialist - Time and Leave The Human Resources Department at New York City College of Technology (City Tech), a comprehensive college of the City University of New York (CUNY) in downtown Brooklyn offering associate and baccalaureate degrees, is accepting applications for an HR Specialist – Time and Leave. The role reports to the HR Director and is responsible for managing the College’s time‑keeping and leave administration functions. Responsibilities Administer the collection, review, and processing of all weekly timesheets in the college's time‑keeping system Analyze employees’ eligibility for leave entitlements based on applicable collective bargaining agreements, personnel rules, and CUNY and College policies Calculate leave accrual rates, update employees’ leave balances, and maintain accurate records in HR and payroll systems Validate timesheets and leave request forms; reconcile discrepancies and supporting documentation Administer the timely processing of leave calculations Participate in the development and delivery of training on time‑keeping processes, leave policies, and personnel action procedures Prepare and process Personnel Action Forms (PAFs) for leave transactions Maintain an in‑depth knowledge of time‑keeping and payroll rules applicable to all employee groups and provide timely guidance and resolution to employee issues Serve on College and department committees and perform special projects and other duties as assigned Qualifications Minimum Qualifications Bachelor's Degree and four years' related experience required. Preferred Qualifications Two or more years of time‑keeping, payroll, or leave administration experience in a public sector or higher education setting Proficiency in CUNYFirst (PeopleSoft HCM), Kronos, PMS, or comparable automated time‑keeping and HRIS platforms Working knowledge of FLSA, FMLA, and New York State and City regulations governing wages, hours, leave, and payroll administration Familiarity with CUNY collective bargaining agreements and personnel rules as they apply to time‑keeping and leave transactions Exceptional attention to detail with strong analytical, auditing, and reconciliation skills Demonstrated ability to manage competing deadlines and a high‐volume workload with accuracy and professionalism Strong interpersonal and communication skills; ability to work effectively with employees, managers, and external stakeholders across all levels of the organization High degree of discretion in handling sensitive and confidential personnel information Proficiency in Microsoft Office Suite (Word, Excel, Access), SharePoint, and collaboration tools including MS Teams and Zoom CUNY Title Overview Develops and administers processes and policies regarding Human Resources. Advises employees and managers on Human Resources policies and guidelines; provides a high level of customer service in assisting members of the College community Supervises and administers one or more human resources programs such as recruiting, pay administration, employee orientation, employee benefits, data entry and record‑keeping, and performance appraisal/reappointment practices Maintains an in‑depth understanding of CUNY rules and regulations, relevant laws and guidelines, collective bargaining agreements, and College policies, and applies these to his/her areas of responsibility Investigates regarding sensitive employee issues or complaints Helps create innovative communications such as manuals, web pages, or employee meetings and provides these to the College community Performs related duties as assigned Compensation and Benefits $61,831 – $74,490. Salary commensurate with education and experience. CUNY is in the process of implementing salary schedule increases; eligible employees will receive a 3.5% adjustment effective 9/1/26 in accordance with the PSC‑CUNY collective bargaining agreement. CUNY’s benefits include health plans, competitive retirement/pension benefits, savings plans, tuition waivers for CUNY graduate study, generous paid time off, and access to academic, arts, and athletic programs on our campuses. CUNY encourages people with disabilities, minorities, veterans, and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. #J-18808-Ljbffr The City University of New York