SENIOR CLERK

Job Title

Senior Clerk

Job Description

What does a Senior Clerk do?

• Answers questions that require searching for and abstracting technical data; provides detailed explanations of laws, policies, and procedures; reviews non-routine applications, calculates and collects variable fees and other amounts due; and refers unusual inquiries to his immediate supervisor.
• Reviews documents for accuracy, validity, and compliance with legal or other requirements where the application of highly specialized knowledge and the resolution of debatable points are required.
• Calculates values, fees, etc., using highly specialized knowledge of policies and procedures for document recording, property assessment, and tax collection.
• Reviews, records, and maintains time records for employees in a given organizational segment of a County department.
• Provides interpretations of County codes, policies and MOU provisions related to payroll where a highly-specialized knowledge of payroll timekeeping practices and application is essential (the more complex interpretations are made by higher-level payroll staff.)
• Reviews the work of others for accuracy and conformity to established procedures.
• Prepares correspondence and reports requiring the application of highly-specialized knowledge and discrimination in the selection of data, or interpretation of laws, rules, policies and procedures.
• Operates office machines such as computers or terminals, copiers, scanners, or calculators incidental to the performance of duties.
• Indexes and cross-references records and files.
• Sorts, arranges and files documents; retrieves and issues filed materials.
• Lead a small section or unit with responsibility for assigning and coordinating work performed as needed.

Requirements

Requirements to Qualify Three years of office clerical experience, one year of which must have been in a specialized capacity*. Withhold Information: No withhold will be allowed for this recruitment. Required experience must be fully met by the last day of filing and clearly indicated on the application. Endorsement of County Qualifications: If you performed work that differs from the duties described in your class specification and believe you qualify for this opportunity, please provide verification via official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification within 7 calendar days from the last day of filing. Employees do not need to submit such verification if they hold or have held a position that regularly performs functions in alignment with the requirements. License: A valid California Class C Driver's License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions. Physical Class: 2 – Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information: * Specialized clerical capacity means experience performing specialized clerical duties in a defined subject matter area with continuing responsibility for projects, questions, or problems that arise within an area of a program or functional specialty. This requires knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Such experience is gained at the level of Los Angeles County's class of Intermediate Clerk, Intermediate Typist Clerk, or higher.

• Examples of specialized capacity office clerical work include: Cultural and Arts; Compliance and Safety; Consulting, Advisory Services; Customer Service; Education Support; Environmental and Sustainability; Financial; Government and Public Administration; Healthcare; Hospitality and Event Management; Human Resources; IT and Technical Support; Legal; Library; Manufacturing and Production; Marketing and Communications; Nonprofit; Public Relations and Media Management; Quality Assurance; Real Estate; Research and Development; Supply Chain and Logistics, or similar industries.
• Acceptable classes for the experience at the level of Los Angeles County's class of Intermediate Clerk, Intermediate Typist-Clerk, or higher include, but may not be limited to: Account Clerk I; Community Health Worker; Eligibility Worker I; Intermediate Cashier; Invoice Clerk; Ownership Clerk I; Patient Resources Worker; Record System Clerk I; Senior Community Worker I; Sheriff Station Clerk I; Statistical Clerk; Tax Service Clerk I; Transcriber-Typist

Additional Information

Once we have identified that you meet the requirements, an invitation regarding the following assessment process will be sent. Examination Content: This examination will consist of a multiple-choice and/or simulation assessments, weighted 100%, measuring:

• Management Potential
• Working To High-Quality Standards
• Responsibility
• Achievement
• Willingness to Learn
• Accepting Others
• Showing Courtesy
• Working Relationships
• Analyzing Information
• Learning Quickly
• Compliance With Rules and Regulations
• Adapting To Change
• Controlling Emotions
• Working Energetically
• General Problem-Solving Skills

Applicants must meet the Requirements to Qualify and achieve a passing score of 70% or higher on the examination in order to be placed on the eligible list. Exam Review: Exam components are not subject to review by candidates. Transfer of Test Components: If you have taken identical components recently for other exams, your responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam. Test Preparation: We provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

• Various information can be found on our website at . The section dedicated to test preparation is "Employment Test Assistance."
• Online practice tests are available at . You can also visit our Los Angeles County Online Assessment Preparation Series webpage at for information about common online assessment types, sample questions, and test-taking tips.