Secretary (Office Automation)

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

Major duties include, but are not limited to:

• Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices;
• Maintains calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis, scheduling briefings and updating the calendar as required;
• Plans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the supervisor are added as information is received from various sources;
• Tracks Medical Center memoranda;
• Ensures correspondence conforms to regulations and special policies of the Medical Center;
• Establishes Executive Office secretarial policies and procedures and provides guidance for medical center clerical staff;
• Receives telephone calls and greets visitors to the office;
• Makes travel arrangements for travel, meetings, and community activities;
• Maintains timecards;
• Takes and transcribes personal and telephone conversations;
• Performs other duties as assigned.

Work Schedule: Monday - Friday, 7:45 am until 4:30 pm.

Recruitment & Relocation Incentives: Not authorized