Accounting Clerk

Job Description

Job Description

We are looking for an Accounting Clerk to join a team in New Orleans, Louisiana on a contract-to-permanent basis. This position supports reimbursement and claims activity by coordinating documentation, evaluating submissions against program rules, and ensuring approved payments are processed accurately. The role is well suited for someone who is organized, service-minded, and confident managing detailed information while working with external companies in a structured, compliance-focused environment.

Responsibilities:
• Oversee reimbursement applications from initial receipt through final resolution, ensuring each file is completed accurately and on schedule.
• Manage an assigned group of business participants across multiple states and maintain consistent communication regarding claim status and required materials.
• Contact companies regularly to obtain invoices, expense records, and other supporting documents needed to evaluate reimbursement requests.
• Examine submitted information for accuracy, completeness, and alignment with applicable funding policies and program criteria.
• Determine whether reported expenses qualify for reimbursement by comparing each submission to established guidelines and allowable cost rules.
• Process approved reimbursement requests and coordinate payment activity for eligible claims within program limits.
• Communicate clearly with participants when expenses are denied or partially approved, including explanations of non-qualifying items.
• Monitor timelines, outstanding documentation, and claim progress using internal systems and Excel-based tracking tools.
• Maintain organized, accurate records in proprietary software and support detailed data entry related to claims and reimbursements.• Intermediate proficiency with Microsoft Excel for tracking, organizing, and reviewing financial or claims-related data.
• Ability to balance multiple accounts, deadlines, and document-heavy workflows with strong attention to detail.
• Strong communication and customer service skills, with the ability to build productive relationships with external contacts.
• Demonstrated ability to interpret policies, guidelines, or contract terms and apply them consistently in daily work.
• Comfort working in a process-oriented environment and learning proprietary systems or specialized workflows.
• Experience in accounting support, claims administration, grant reimbursement, contract coordination, or a similar detail-driven function is preferred.
• Familiarity with Accounts Payable, Accounts Receivable, invoice processing, data entry, QuickBooks, or related financial support tasks is beneficial.