Secretary (Office Automation)
Internal Revenue Service
Job Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
Serves as the liaison between the manager and his key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
Acts as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
The incumbent exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.
Analyzes incoming directives, manual issuance, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by appropriate segment of the organization. Ensures the follow-up action is accomplished.
Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for these conferences.
STANDARD POSITION DESCRIPTIONS (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.
- Taxpayer ServicesA description of the business units can be found at: are to be filled in following area(s): Taxpayer Services (TS) - Customer Assistance, Relationship and Education (CARE) - Field AssistanceWork at office
US Government Jobs
Albuquerque, NM2 days ago - Taxpayer Services A description of the business units can be found at: Position(s) are to be filled in following area(s): Taxpayer Services (TS) - Customer Assistance, Relationship and Education (CARE) - Field AssistanceWork at office
US Government Jobs
Albuquerque, NM5 days ago - ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own...Work at office
Treasury Department
Albuquerque, NM4 days ago - ...Summary The primary purpose of this position is to perform secretarial, administrative, general clerical and typing (office automation) duties and responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties...Work at officePermanent employmentFull timePart timeRemote workTrial period
Defense Commissary Agency
Kirtland Air Force Base, NM1 day ago - ...0 Full Time Shift: Days Position Summary: Provide secretarial, clerical and administrative support services such as answering... ...* EQUIPMENT & SUPPLIES - Operate and maintain a variety of office equipment; obtain and maintain office equipment supplies * FILING...Work at officeFull timeShift work
UNMHSCHS
Albuquerque, NM2 days ago - ...computing, aerospace, advanced materials, AI, and high-performance computing. We are seeking a highly organized Executive Assistant & Office Operations professional to support our CEO and leadership team while ensuring the smooth day-to-day functioning of our Albuquerque...Work at officeLocal area
SupportFinity
Albuquerque, NM4 days ago - ...external inquiries. Maintains Outlook Calendar and coordinates meetings with the excellent organization of the administrative office. Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate. Addresses viewer...Work at officeLocal areaFlexible hours
Hearst
Albuquerque, NM15 hours ago - ...composure under pressure. Technology & Modern Skills · Comfortable using computers, email, calendars, documents, spreadsheets, and common office technology. · Strong understanding of social media and appropriate online behavior. · Able to quickly learn the terminology,...Work at office
Rhino Roofing
Albuquerque, NM2 days ago $35k - $45k
...communication skills. Proven ability to handle highly sensitive corporate and personal data securely. Proficiency in Microsoft Office 365, Google Workspace, Slack, and Zoom. Ability to remain calm under pressure, think critically, and pivot quickly when plans...Work at officeHourly payWeekly payTemporary workLocal areaSabio Systems
Albuquerque, NM2 days ago$19 per hour
...link between physicians and multiple sites, managing incoming calls efficiently. Oversee paperwork flow and maintain essential office equipment such as fax machines and computers. Provide basic technical assistance with radiology systems including RIS, PACS,...Work at officeHourly payFull timeTemporary workLocal areaShift workLHH Recruitment Solutions
Albuquerque, NM2 days ago$4,236.27 - $5,950.53 per month
...President and executive leadership team. This role requires an individual who can excel in a fast-paced, dynamic, and highly visible office environment, managing competing priorities with professionalism and efficiency. The Executive Assistant will independently...Work at officeFull timeContract workRemote workUniversity of New Mexico
Albuquerque, NM2 days ago$17 - $24 per hour
...Adventure Dental, Vision, & Orthodontics Albuquerque, NM, is currently seeking a Patient Coordinator to efficiently execute front office processes, including answering the phone, scheduling appointments, and collecting payment within a pediatric dental practice....Work at office$22 - $26 per hour
...while helping keep day-to-day operations running smoothly. This is an excellent opportunity for someone with Executive Assistant, Office Manager, Senior Administrative Assistant, or leadership support experience who is looking to grow with a mission-driven organization...Work at officeHourly payContract workTemporary workLocal areaLHH US
Albuquerque, NM4 days ago- ...support the CEO and leadership team. The role includes high-level administrative tasks, coordinating recruiting logistics, and managing office operations. Ideal candidates will have over 5 years of experience in similar roles, possess strong organizational skills, and be...Work at office
SupportFinity
Albuquerque, NM3 days ago $11.5 - $15 per hour
...agents' employees are not employees of State Farm. Compensation: $11.50 - $15.00 per hourAre You Driven & Ambitious?We are a very busy office and are looking for our next great team member. This busy insurance and financial services office has a passion to make a...Work at officeHourly payFor contractorsRigo Castillo-Sanchez - State Farm Agent
Albuquerque, NM2 days ago$11.5 - $15 per hour
...Establish customer relationships and follow up with customers, as needed. Help set client appointments Social Media Posting Office Administration Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding...Work at officeHourly payFor contractorsRigo Castillo-Sanchez - State Farm Agent
Albuquerque, NM4 days ago- ...sales, customer service, merchandising, inventory control, and loss prevention Basic computer skills, POS system and Microsoft office Able to perform basic math functions Flexible and strives in fast paced environment Attention to detail Job Posting Information...Work at officePart timeLocal areaFlexible hoursShift workNight shiftWeekend workAfternoon shift
- ...a commitment to excellence and high standards. Ability to work well under pressure and multi-task routinely. Knowledge of general office concepts, practices, and procedures. Ability to work on projects with general direction and minimal guidance, managing multiple priorities...Work at officeImmediate startNight shift
Turning Point Recovery Center
Albuquerque, NM2 days ago - ...sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Working conditions: Essential: * No or min hazard, physical risk, office environment * Tuberculosis testing is completed upon hire and additionally as requiredWork at officeFull timeRotating shift
UNMHSCHS
Albuquerque, NM1 day ago $17.8 - $28.48 per hour
...are anticipated to be conducted within two weeks of closing date. Why does the job exist? Under direction and guidance of the Office of Professional Standards (OPS) Bureau Chief, this position will assign investigators to OPS cases while acting as a liaison for the...Work at officeHourly payOdd jobFull timeContract workWeekend workState of New Mexico
Albuquerque, NM14 days ago- ...Updates patient records to verify contact information. Greets other visitors to the health center and directs them to the appropriate offices or individual staff. Provides general information to patients concerning functions of FCCH. Answers the telephone and...Work at officePermanent employmentMonday to FridayWeekend work
First Choice Community Healthcare
Albuquerque, NM5 days ago $65k - $75k
...New Mexico. About MassMutual New Mexico MassMutual New Mexico is seeking a highly organized, proactive, and service-oriented Office Manager and Executive Assistant to provide direct administrative and operational support to the General Agent. This role is central...Work at officeFull timeMonday to FridayWestPoint Financial Group
Albuquerque, NMa month ago- ...of the nation's largest allergy practice, our team combines the resources of a trusted network with the close-knit feel of a local office. We take pride in serving our community, building lasting relationships with patients and families, and being a trusted partner in...Work at officeFull timePart timeLocal area
Allergy Partners
Albuquerque, NM4 days ago - ...Diploma/GED Eqvlnt required. Knowledge/Skills/Abilities General administrative duties required Proficiency in Microsoft Office Suite including Word, PowerPoint, & Outlook required Strong attention to details required Effectively manage and organize daily...Work at office
- ...the latest Document Services available, e.g., printing, document automation, and equipment management technologies. Provides advice and... ...customer issues. Utilizes advanced features of Microsoft Office and Adobe. B. Education Substitution: Such education must demonstrate...Work at officeFull timeRemote work
Defense Logistics Agency
Albuquerque, NM3 days ago - ...We are looking for a friendly, motivated, and results-driven Client Growth Specialist to join our team at AlluraDerm. This is an in-office, primarily phone-based position focused on connecting with prospective and existing clients and converting interest into scheduled...Work at officeFull timePart timeLocal area
- ...We are currently seeking a dependable, flexible, and service-focused PRN Patient Service Representative to help support our front office teams across our three Albuquerque locations. This position is ideal for someone who enjoys variety, adapts easily to changing needs...Work at officeReliefFlexible hours
Womens Specialists of New Mexico LLC
Albuquerque, NM7 days ago - ...Responsible To: Practice Manager Job Summary: With a customer service orientationregister patients, answer the telephone, prepare the office for the day, schedule patient appointments, collect payment at the time of service, and post charges and payments. Employee will...Work at office
- ...Updates patient records to verify contact information. Greets other visitors to the health center and directs them to the appropriate offices or individual staff. Provides general information to patients concerning functions of FCCH. Answers the telephone and...Work at officePermanent employment
- ...skills will allow you to juggle multiple tasks effectively while maintaining a high standard of service. Familiarity with the Microsoft Office Suite and CRM systems will facilitate your daily operations, though training is available for those willing to learn. Additionally,...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
- church secretary Albuquerque, NM
- office secretary Albuquerque, NM
- administrative secretary Albuquerque, NM
- front office assistant Albuquerque, NM
- law secretary Albuquerque, NM
- front office administrator Albuquerque, NM
- secretary Albuquerque, NM
- dental front office assistant Albuquerque, NM
- building automation manager Albuquerque, NM
- test automation Albuquerque, NM