Elections Finance & Records Administrator (Hybrid)

This is an amazing opportunity to be engaged in the election process! The Department of Elections is searching for energetic and resourceful professionals who like to "get stuff done" . The Elections Finance Administrator position in the Elections Department combines an exciting, fast paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will thrive in an innovative and fast-paced environment and will not hesitate to roll up both sleeves, work hard , have fun , and get the job done. We are seeking an Elections Finance Administrator to join a mission-driven team that supports essential department operations. The Elections Finance Administrator is a self-motivated administrative professional with strong judgment, accuracy, and a customer-focused approach. In this role, you will support a wide range of core administrative functions including accounts payable, purchasing, payroll, process improvement, and records management. Who We Are: King County Elections (KCE) manages voter registration and elections for more than 1.4 million voters in King County, one of the largest vote-by-mail counties in the United States. KCE's mission is to conduct accessible, secure, and accurate elections. As a leader in providing inclusive elections, KCE is focused on core values of accuracy, equity, integrity, service, teamwork, and transparency. The team at KCE is committed to ensuring all King County voters can get registered, cast their ballot, and make their voices heard. Learn more at About The Role : This position is part of the Administrative Services team and reports to the Administrative Services Manager. It provides key administrative support that directly impacts frontline operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality, sound judgment, and effective communication. Success in this position relies on accuracy, thorough follow-through, and consistently upholding the Department’s high standards. Who May Apply : This position is open to all qualified applicants. This position is open until filled. Applications submitted by October 23rd will be part of the first round of review and interviews. This recruitment may also be used to create a list of candidates to fill current and future career service and term-limited temporary (TLT) positions over the next 6 months. Materials Required to Apply: Applicants must submit a King County Application and Letter of Interest. The Letter of Interest should describe how your education and experience meet the qualifications and have prepared you to perform the essential functions of the job. Applications without the required materials may not be considered for this position. Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will incorporate these values into all aspects of your work and: Process invoices and P-card purchases in accordance with procurement and accounting policies and procedures. Research and compile data for information requests, including preparing spreadsheets or custom reports. Process, submit, and reconcile expense reports and employee reimbursements in compliance with King County policies and procedures. Purchase goods and services by following established guidelines. Process bi-weekly payroll by following established policies for time and labor transactions, reviewing and reconciling reports, entering data, resolving discrepancies, coordinating with teams, and applying knowledge of the Coalition Labor Agreement. Enter and assist with employee travel in Concur and follow up with employees as needed. Train on and explain travel policies and procedures to employees. Assist staff with New Employee Orientations for short-term temporary staff. Collect and process paperwork, including entering data into PeopleSoft, ensure all documents are complete, and follow up with staff on missing or incomplete documents. Create, document, and maintain standard work processes. Identify and contribute to the development of process improvements. Act as Records Management lead for payroll and finance. Qualifications You Bring : Four years of increasingly responsible experience in accounts payable. Proficiency with technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, Teams, and SharePoint. Demonstrated ability to work independently and collaboratively with sound judgment, flexibility, professionalism, and tact. Demonstrated ability to analyze and interpret data, contracts, policies, and procedures. Strong research skills, including preparing accurate reports and reconciling errors or discrepancies. Demonstrated skill in organizing and prioritizing a high-volume workload with competing deadlines, while maintaining strong attention to detail in an occasionally ambiguous environment. Clear and effective verbal and written communication skills with a commitment to maintaining confidentiality. Demonstrated skill and experience coordinating diverse assignments and supporting cross-team collaboration. Demonstrated ability to work effectively with a wide variety of customers in person, by phone, and via email. Highly competitive candidates will have (desired, but not required): Knowledge of King County procurement, accounts payable, and/or payroll policies and procedures. Experience with Content Manager or an equivalent records management system. Demonstrated experience with identifying, analyzing, and improving specific internal processes, contributing to enhanced efficiency and operational excellence within the work unit. Competencies you bring: Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Customer Focus: Building strong customer relationships and delivering customer-centric solutions. Work Location : The work associated with this position will be performed primarily in person at Elections headquarters with some telecommuting work as needed. The work site for this position is the Elections Building, 919 SW Grady Way in Renton. Work Schedule: This position is subject to the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. The workweek is typically 40 hours per week, 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is expected to be able to work during sudden changes to schedule that may include early mornings, late nights, weekends, and holidays during designated election times. Mandatory overtime (including weekends or evenings) will be required during elections and other peak work periods. Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles. Union Representation: This position is represented by Teamsters Local 117. Hybrid Work Environment : The work associated with this position will be performed primarily onsite with some telecommuting work as needed. Periodic deadlines around election cycles may require additional hours or flexibility in scheduling. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection, where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in the department's hybrid environment. King County's Vision, Mission, and ACTIVATE Values unite us. King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here . King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice. Application Process Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. If you are interested in pursuing this position and supporting King County’s vision for unified, equitable, and high-performing government, please follow the application instructions carefully. Provide us with your work history as applicable, ensuring that you provide details that highlight your ability to fulfill the requirements for this position. If you need this announcement in an alternate language or format, or you would like to request accommodation or assistance in the application or assessment process, please contact Reeshema Lewis at View email address on click.appcast.io. #J-18808-Ljbffr King-County,-W