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Senior Administrative Assistant

Lumicity

Client: Medical Device

Details:

  • 6-Month contract with potential FTE conversion
  • 40-Hours per-week, on-site

Responsibilities:

  • Provide high-level executive support, including managing complex calendars, coordinating meetings, travel, and events, and preparing presentations and correspondence
  • Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and efficient coordination
  • Support strategic priorities by tracking deliverables, managing timelines, and assisting with board, investor, and leadership meeting logistics
  • Oversee office operations, including reception duties, guest management, communications, mail distribution, and maintaining a professional front office environment
  • Coordinate administrative functions such as onboarding/offboarding support, office supply management, and meeting logistics including room setup and refreshments

Requirements:

  • Associate’s degree required (Bachelor’s preferred) with 5+ years of administrative and/or office management experience, including executive support
  • Advanced proficiency in Microsoft Office Suite, Zoom/Teams, and general office technologies; experience with financial systems or ERP tools is a plus
  • Strong organizational, time management, and multitasking skills with the ability to prioritize effectively in a fast-paced environment
  • Excellent written and verbal communication skills, with a high level of discretion and professionalism when handling confidential information
Vacancy posted 1 day ago
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