Administrative Assistant

Administrative Assistant

Team is seeking an Admin Assistant to join the team and help provide support to a senior leader to ensure the preparedness of all meetings, organize and manage calendar. Arrange meetings (internal team & external customer/vendor/partner) and coordinate conference logistics as required. Schedule appointments and complete travel or conference arrangements; read and respond to correspondence as agreed to by management. Process expenses associated with such travel/meeting coordination for assigned management staff. Maintain/prioritize and organize Outlook calendar/folders for assigned management personnel. Prepare/administer complex (activity/expense) reports, projects, documentation and correspondence, which may also require collecting, organizing, and analyzing data.

Must have – Expert level experience with Outlook and calendaring. Experience with calendar management and scheduling calls. Positive attitude and highly professional demeanor. Good writing and communication skills. Multi-tasking, and time management skills. Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint and G-suite products as well for similar applications. Good written English skills to send out internal emails or notifications. Experience supporting an organization in a fast-paced and dynamic environment is good to have.

Location: The right candidate can work out of Palo Alto location or South SF. Interview: Phone followed by onsite.