Executive Assistant to the Chief Operating Officer & Chief Nursing Executive

Thank you for your interest in Children’s Mercy!

Children’s Mercy is a top pediatric hospital recognized by U.S. News & World Report for eleven consecutive years.

Overview

The Executive Assistant provides high-level administrative and operational support to the Executive Vice President, Chief Operating Officer (COO), and Chief Nursing Executive (CNE). This role is critical to ensuring seamless execution of executive priorities, efficient daily operations, and effective communication across the organization.

As a trusted partner, the Executive Assistant manages complex scheduling, coordinates executive-level meetings, and supports the preparation of materials and communications that advance strategic priorities within nursing and inpatient operations.

Responsibilities

• Manage and prioritize a complex executive calendar, aligning meetings with organizational priorities
• Coordinate travel, logistics, and daily scheduling needs
• Anticipate and resolve scheduling conflicts proactively
• Coordinate executive meetings including agendas, materials, and logistics
• Prepare briefing materials and talking points in collaboration with leadership
• Document key decisions and track action items to completion
• Support planning and execution of leadership meetings and events (e.g., town halls)
• Draft and edit correspondence, presentations, and reports on behalf of the COO/CNE
• Serve as a central communication point for internal and external stakeholders
• Maintain strict confidentiality in all executive matters
• Support day-to-day operations of the Office of the COO/CNE
• Coordinate activities across clinical, operational, and administrative leaders
• Track key deliverables and support follow-through on priorities
• Maintain organized systems for executive materials and communications
• Identify opportunities to improve efficiency and streamline workflows
• Support consistent processes across executive operations

Qualifications

• Bachelor’s degree or equivalent experience (business, healthcare, or related field)
• 3-5 years of experience supporting senior-level executives
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication skills
• Ability to manage confidential information with discretion

Preferred Qualifications

• Experience supporting healthcare or hospital executive leadership
• Experience coordinating executive meetings and strategic initiatives
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)

Starting Pay

Our pay ranges are market competitive. The pay range for this job begins at $31.02/hr, but your offer will be determined based on your education and experience.

Remote Work/Work from Home

This position is not eligible to work remotely, which means that the person hired will be required to work onsite at one of our Children’s Mercy locations and may not work from home.

EEO Employer/Disabled/Vet

Children’s Mercy hires individuals based on their job skills, expertise and ability to maintain professional relationships with fellow employees, patients, parents and visitors. A personal interview, formal education and training, previous work experience, references and a criminal background investigation are all factors used to select the best candidates. The hospital does not discriminate against prospective or current employees based on the race, color, religion, sex, national origin, age, disability, creed, genetic information, sexual orientation, gender identity or expression, ancestry or veteran status. A drug screen will be performed upon hire. Children’s Mercy is smoke and tobacco free.

CM is committed to creating a workforce that supports the diverse backgrounds of our patients and families. We know that our greatest strengths come from the people who make up our team, so we hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our hospital stronger and our patient care more compassionate.

If you share our values and our enthusiasm for service, you will find a home at CM. In recruiting for our team, we welcome the unique contributions that you can bring, including education, ideas, culture, and beliefs.