Office Support Specialist

Job Description

Job Description

Administrative Assistant (Manufacturing Office)

Are you someone who enjoys staying organized, supporting a team, and being the go-to person in the office? We're looking for an Administrative Assistant to support daily operations at a growing plastic injection molding facility. This is a great opportunity for someone who enjoys a hands-on role, values a collaborative work environment, and is looking for long-term stability with a company that treats employees like family.

You'll work in a small office attached to our manufacturing facility, serving as a key point of contact for customers, vendors, and internal team members while helping keep day-to-day operations running smoothly.

What You'll Do

• Enter and manage purchase orders and customer orders
• Process customer and vendor invoices accurately and on time
• Assist with billing activities and respond to invoice inquiries
• Coordinate shipments and track deliveries
• Order office and production-related supplies
• Answer phones, greet visitors, and manage incoming emails
• Provide excellent customer service to customers and vendors
• Maintain organized records, filing systems, and office documentation
• Perform data entry and general administrative support tasks
• Assist with various office and operational needs as they arise

What We're Looking For

• 1+ years of administrative, office support, customer service, or receptionist experience
• Strong attention to detail and accuracy
• Ability to multitask and prioritize work in a fast-paced environment
• Proficiency with Microsoft Office, including Excel, Outlook, and Word
• Strong communication and interpersonal skills
• Self-motivated, dependable, and able to work independently
• Comfortable working in a small office located within a manufacturing environment
• Positive attitude and willingness to support a variety of office functions
• Experience in a manufacturing, industrial, distribution, or logistics environment is a plus
• Familiarity with purchase orders, invoicing, order entry, or shipment coordination is a plus
• Experience interacting with vendors and customers
• Strong organizational and recordkeeping skills

Why Join Us?

• Family-owned company with a supportive, team-oriented culture
• Long-term opportunity with room for increased hours as the business grows
• Stable work environment with long-tenured employees
• Opportunity to become a key member of a close-knit team
• Benefits, PTO, raises, and bonus opportunities available upon permanent hire

Schedule

• Initial schedule of approximately 32–35 hours per week
• Monday–Thursday: Full workdays
• Friday: Short half-day as needed
• Expected transition back to 40 hours per week as business volume grows

Work Environment

This role is based in a small front office connected to a plastic injection molding manufacturing facility. The environment is professional, laid-back, and collaborative, with a team that values reliability, quality work, and strong relationships. If you're looking for a hands-on administrative role where you can make a meaningful impact and grow with the company, we'd love to hear from you.

Job Type & Location

This is a Contract to Hire position based out of Seminole, FL.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seminole,FL.

Application Deadline

This position is anticipated to close on Aug 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.