Department Administrator

Overview The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor's, master's, post‑masters, DNP, and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice, and multidisciplinary collaboration. Responsibilities Provides oversight and support for faculty in the production and review process for expense related requests including travel booking, travel advances, check requests, purchase requisitions and other expense-related requests to ensure inclusion of proper accounting information and supporting documentation for successful submission. Follows up on the completion of and resolves any outstanding issues with the appropriate parties related to travel and purchases. Reviews and screens the travel approval form and P-Card requests before approval by the Senior Business Manager and/or Chief Financial Officer. Assists the Personnel Manager with disseminating faculty information and working in collaboration with Human Resources (Human Capital Management, Benefits, RBHS Faculty Affairs, University Office of Labor Relations, and Payroll) on matters pertaining to faculty status, benefits, compensation, and other related policies and procedures. Assists the personnel manager with the coordination and facilitation of faculty appointments, promotions, reappointments, administrative appointments, separations, salary adjustments, and additional assignments, including processing the hires of adjuncts, per diems, and lecturers. Qualifications Bachelor's degree or an equivalent combination of education and/or experience in finance/management, human resources, or a relevant field. Two years of experience with faculty administration, data and record management, travel expense and management, processing faculty appointments, reappointments, promotions, and all other faculty-related actions. Demonstrated organizational and communication skills. Ability to work independently, multitask across multiple projects and priorities, problem‑solve, and function well in a team environment. Experience using Canvas, Sakai, ORACLE, Tableau, Concur Travel and Expense, ROCS, and FIS. Proficiency in Microsoft Office, including Word, Excel, Publisher, PowerPoint, Access, and other database applications. Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: #J-18808-Ljbffr Rutgers University