Real Estate Administrative Assistant

Do you enjoy being the person who keeps everything running smoothly behind the scenes? Are you energized by checking things off your to-do list, solving problems before they become issues, and creating order in a fast-paced environment? If you're someone who loves supporting others, thrives on organization, and takes pride in delivering an exceptional client experience, we'd love to meet you. The Fine Homes Group is a high-performing real estate team serving Southern New Hampshire and Northern/Central Massachusetts. We're looking for a Real Estate Assistant who will become an essential part of our operations, helping ensure every transaction, listing, and client interaction is handled with excellence. Your support will allow our agents to spend more time serving clients and growing the business while knowing the details are in capable hands. The ideal candidate is highly organized, detail-oriented, and eager to learn new technology. You have a customer-first mindset, enjoy administrative work, and naturally take ownership of your responsibilities. You love working from a checklist, can manage multiple priorities without losing focus, and find satisfaction in creating efficient systems that keep everything on track. In this role, you'll provide support with transaction coordination, listing coordination, marketing initiatives, and a variety of day-to-day operational tasks that help keep our team running at a high level. Compensation: • Salary: $48,000-$50,000 • Paid Time Off • Bonus Opportunities • Growth Potential Responsibilities: This person's primary responsibilities include, but are not limited to: • Oversee all administrative tasks related to buyer and seller transactions from the executed purchase agreement through closing • Ensure offers, counteroffers, and all addenda are correct, complete, and fully executed • Assist with escrow documentation and ensure all contractual timelines are met • Communicate consistently with agents, clients, lenders, title companies, and vendors to ensure a smooth and successful closing process • Manage the full pre-market listing process from signed agreement through market debut • Input and maintain accurate listing data in the MLS • Review disclosures, city-specific requirements, and all necessary documentation for agents • Gather all pre-listing notes and photo documentation about the property, including systems, features, upgrades, history, etc • Coordinate showing availability and open house times with agents for occupied listings • Communicate consistently with sellers to provide updates and ensure a smooth experience • Collaborate with team listing agents to ensure listings are prepared effectively for the market Qualifications: • Tech savvy; proficient in CRM systems, Dotloop, SkySlope (or similar), and Google Workspace/Microsoft Office • Strong written and verbal communication skills • High-level organizational and project management abilities • Heart, grit, service-based attitude, and commitment to excellence • Licensed or willing to obtain a real estate license (required; support provided) • Ability to multitask, prioritize, and work efficiently in a fast-paced, high-volume environment • Strong critical thinking and problem-solving skills • Comfortable handling strong personalities and maintaining professional communication • Extremely detail-oriented; must love checklists and completing a large volume of tasks • Learning-based, coachable, and eager to grow • Ability to work independently while maintaining high standards Compensation: $48,000 - $50,000 yearly

• This person's primary responsibilities include, but are not limited to: • Oversee all administrative tasks related to buyer and seller transactions from the executed purchase agreement through closing • Ensure offers, counteroffers, and all addenda are correct, complete, and fully executed • Assist with escrow documentation and ensure all contractual timelines are met • Communicate consistently with agents, clients, lenders, title companies, and vendors to ensure a smooth and successful closing process • Manage the full pre-market listing process from signed agreement through market debut • Input and maintain accurate listing data in the MLS • Review disclosures, city-specific requirements, and all necessary documentation for agents • Gather all pre-listing notes and photo documentation about the property, including systems, features, upgrades, history, etc • Coordinate showing availability and open house times with agents for occupied listings • Communicate consistently with sellers to provide updates and ensure a smooth experience • Collaborate with team listing agents to ensure listings are prepared effectively for the market

Compensation:
$48,000-$50,000 per year