Administrative Assistant 1: Center for Access and Engagement (Internal Applicants Only)

Administrative Assistant 1: Center for Access and Engagement (Internal Applicants Only)

This position is open to current employees of Commonwealth University of Pennsylvania only. Finalists for this position must communicate well and successfully complete an interview process. Completing this search is contingent upon available funding.

Position Details

Posting Number - S400

Classification Title - Administrative Assistant 1

Working Title - Administrative Assistant 1: Center for Access and Engagement (Internal Applicants Only)

Department - Act 101 Access & Success

Home Campus - Bloomsburg

City - Bloomsburg

State - Pennsylvania

Zip Code - 17815

Bargaining Unit - AFSCME - Agreement

Work Location - Home Campus

Position Type - Staff

Temporary/ Permanent - Permanent

Full-time/ Part-time - Full-Time

If Part-time, specify percentage (Examples: 0.75; 0.50; 0.25)

Benefits - The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*: Medical and prescription drug benefits. Generous retirement plans, two options: Alternative Retirement Plan (ARP) State Employees' Retirement System (SERS) Tuition benefits for employees and dependents. Paid time off. Employer-paid dental and vision benefits. Employer-paid life insurance. Voluntary insurances and additional retirement programs. *Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: for additional information regarding benefits. To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.

Start Time - 8:00 am

End Time - 4:00 pm

Hours Per Week - 37.5 hours per week

Days Worked (Check all that apply) - Mon, Tues, Wed, Thurs, Fri

Salary - $46,827.00/ in accordance with the AFSCME CBA

Anticipated Start Date - ASAP

Anticipated End Date - N/A

Position Summary Information

Position Purpose - This position is open to current employees of Commonwealth University of Pennsylvania only. This position provides a broad range of administrative support to the Center for Access and Engagement. Programs within the Center for Access and Engagement includes Act 101, Emerging Scholars, the Basic Needs Shoppe, Board of Governors, Frederick Douglass Institute, and other retention focused programs.

Description of Duties - Review, evaluate, and respond to internal and external inquires pertaining to the Center for Access and Engagement. Coordinate, prepare and gather data for external funding sources, programmatic advisory boards, student and faculty/staff committees and on campus and off campus partners. Gather, input and maintain accurate student data to assist the Executive Director and Associate Director with reports to external funding sources. Ensure that procedures are followed for tracking of required student data and interact and communicate with representatives from external funding sources. Prepare information and correspondence for students served by the Center for Access and Engagement. Maintain confidential student filing system for active, inactive and graduated program students. Maintain accuracy of attendance, residency, and income eligibility for students enrolled in the Act 101 and other grant funded programs. Partner with PHEAA and Commonwealth University's Office of Financial Aid to obtain application data, household income and other relevant information that will assist the Executive Director and/or Associate Director in determining the status of program participants. Maintain records and budgetary information for any funds associated with the Center for Access and Engagement that is managed by the Commonwealth University Foundation. Assist students in enrolling in the various programs and initiatives associated with the Center for Access and Engagement Plan all events for the Center for Access and Engagement. Planning of events includes, but is not limited to, room reservations, completion of proper forms, budget expenditure approval for food and gifts for students, Service Purchase Contracts for speakers and any other permissions necessary for event success. Plan and order food based on the type of event coordinating with Dining Services and Catering. Ensure payment of all expenses after event has occurred. Work with any additional groups who may be involved with co-sponsoring the event(s). Under the direction of the Executive Director and/or Associate Director, place and remove course holds as appropriate. In addition, when necessary, place students into courses that have restricted seats for participants of the Center for Access and Engagement. Maintain, monitor, and reconcile budget expenditures and student employment for the Center for Access and Engagement. Prepare all purchases, transfers and travel related to budgets managed by the Center for Access and Engagement. Ensure that all necessary forms, transfer and BI/SA input are completed Maintain and manage proposed expenditures to match actual allotments for salaries and operating expenses for any grants associated with the Center for Access and Engagement. Assist in preparing grant proposals, including the annual act 101 grant. Assist in the preparation of budgets for grant applications, to include calculating salaries and benefits of department faculty, staff and student employees. Estimate itemized operational costs to include educational and office supplies, cultural and in-service activities. Conduct research on students served by the Center for Access and Engagement to identify GPAs, student retention, learning outcomes of retention focused programs and other research activities as requested. Make recommendations based on research. Analyze overall operations and procedures make recommendations and inform the Executive Director and Associate Director. Prepare reports, analyze data, and maintain information to inform decision making and produce recommendations as appropriate. Maintain the daily calendar for the Executive Director and Associate Director of the Center for Access and Engagement. Provide backup support to the Office of Diversity, Equity, Inclusion and Belonging.

Decision Making - Individual independently provides a broad scope of administrative support and assistance to areas within the department by initiating, developing, coordinating and monitoring ideas, methods and procedures. Incumbent must possess the ability to prioritize, multi-task, and be flexible. If referral is needed, incumbent provides information or feedback on issues to appropriate individual.

Fiscal Responsibility - Responsible for monitoring expenses for all budgets associated with the Center for Access and Engagement, including external funding sources, such as the Act 101 grant. Incumbent is also responsible for monitoring student employment budgets; the budgets of student organizations affiliated with the Center for Access and Engagement and donor funds managed by the Commonwealth University Foundation. The incumbent will provide regular updates regarding the status of relevant budgets to the Executive Director. Maintains records of expenses and encumbrances on BI and SAP. Provides information to appropriate individuals and advises of budget status.

Supervisory Responsibility - Trains, monitors, assigns tasks and reviews work of student office employees. Assists in the assignment of tasks to graduate assistants and student program assistants.

Minimum Requirements Profile - Such training as may have been gained through graduation from a 4-year college or university or any equivalent combination of experience and training.

Preferred Qualifications

Applicant Rating Criteria

Knowledge, Skills & Abilities - Some knowledge of the principles and practices of public administration Some knowledge of the principles of governmental accounting, statistics, and public personnel administration. Some knowledge of the sources of information, methods, and techniques used in administrative research. Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures. Ability to conduct studies and analysis contributing to the development of sound operational procedures. Ability to speak and write effectively. Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public.

Essential Functions - 1. Sitting 80%; walking 10%; standing 10% 2. Working indoors 95% and Outdoors (for errands) 5% 3. Frequent lifting of objects weighing less than 5 pounds 4. Occasional lifting of objects weighing 25 pounds. 5. Reaching for objects at, above and below shoulder 6. Occasionally twisting at waist, and stretching to reach objects 7. Basic math skills and reading skills including understanding written documents 8. Writing skills in preparing and organizing documents 9. Sensory skills, i.e. visual, hearing, and speaking 10. Keyboard skills

Posting Detail Information

Open Date mm-dd-yyyy - 08/11/2026

Close Date mm-dd-yyyy - 08/18/2026

Open Until Filled - No

Special Instructions to Applicants - This position is open to current employees of Commonwealth University of Pennsylvania