Accounting Assistant

Jedson Engineering

Job Title: Accounting Assistant

Position Summary

The Accounting Assistant will support the accounting and administrative functions of the organization by performing a variety of operational and clerical tasks. This role is highly detail-oriented and requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Credit Card & Expense Processing

Process corporate credit card transactions on a regular basis
Collect, review, and match receipts to corresponding credit card charges
Follow up with employees to obtain missing or incomplete documentation
Ensure all expenses comply with company policies and are properly coded and recorded in the ERP system

Timekeeping & Payroll Support

Review employee timesheets for completeness and accuracy
Monitor and ensure all time is entered and submitted on a timely basis
Follow up with employees and managers for missing or unapproved time
Ensure timesheets are properly approved prior to payroll processing

Travel Coordination

Arrange travel for engineering and other staff as needed, including flights, hotels, and transportation
Ensure travel bookings align with company policies and cost guidelines
Provide support for travel-related changes and issues

Accounting & Administrative Support

Support accounts payable and accounts receivable functions as requested
Maintain organized records and documentation for audit and compliance purposes
Provide general administrative support to the accounting and HR teams
Assist with special projects and other duties as assigned

Qualifications

2-3 years of relevant accounting or administrative experience
Experience working with an ERP system (e.g., Deltek VantagePoint, MicroSoft 365, NetSuite, SAP, etc.)
Intermediate proficiency in Microsoft Excel (e.g., formulas, data organization, basic analysis)
Strong attention to detail with a high level of accuracy
Excellent organizational and time management skills
Effective written and verbal communication skills
Ability to follow up with employees and managers professionally and persistently
Ability to work independently while supporting a collaborative team environment.
Ability to handle sensitive information with confidentiality

Apply

Vacancy posted 2 days ago

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