Accounts Payable Associate

Job title: Confidential - Accounts Payable Associate


Start date: ASAP
End date: please confirm
Work location: 1271 AoA
Work schedule: Hybrid - 3 day/2 day schedule
This is a confidential search. As a reminder, please make sure whoever you speak with is not currently working at
Mizuho.
Job Description:
Associate job summary - Accounts Payable
The Associate level AP employee will be organized, detail-oriented, personable and a process-driven individual. They
will be a self-starter, able to work autonomously without supervision, and provide financial and administrative support
to the Finance management team as well.


Important: We would like the candidate to have significant experience working with Concur.


Essential duties and responsibilities
Invoice
• Reply to inquiries about payments and invoices from vendors and customers.
• Coordinate and perform functions related to month-end close, including journal. entries, vendor statement
reconciliations, accruals and balance sheet substantiation.
• Work closely with all departments and outside vendors to ensure the recording accuracy of invoices
• Excellent Time management skills
• Process and input invoice records promptly and accurately; PO and Non PO.
• Overseeing scheduled department activities to ensure that they are completed accurately and on time.
• Compiling, analyzing, and reporting financial information to management and government agencies.
• Facilitating department objectives.
• Implementing, improving, and enforcing department policies and controls to increase and maintain accuracy
and efficiency.
• Supplier / Business Partner onboarding; verifying federal ID numbers, maintain new or update vendor names
and all related data
• Resolving payment run problems; issuing stop-payments, reissues and voids
• Resolving purchase order variances, and any invoice disputes or variances
• Ensure valid supporting documentation for all invoices are received
• Ensuring credit is received for outstanding memos, or purchase order amendments
• Understand full cycle AP/AR and all related invoice and payment entry impacts
• Assess, reconcile and report sales & use/CRT taxes on 3rd party invoices where applicable
• Provide accurate and effective document preparation and records management relative to the AP function in
accordance with records retention policies and procedures
• Protect organization's value by keeping information confidential
• Update job knowledge by participating in educational opportunities
• Annual audit support and any other ad hoc projects as assigned


Travel and Entertainment
• Supporting, configuring T&E and associated applications (Concur), providing subject matter expertise.
• Triage and dispose production support tickets effectively, accurately and efficiently.
• Own T&E application's health in terms of availability, scalability and reliability.
• Support corporate card application and integration with service providers (Client) and Ovation (for travel
booking).
• Assist in configuration of corporate card and GL interfaces
• Create T&E applications extensions leveraging Concur APIs to support business process integration.
• Assist with documenting and revising internal policies, communication and training materials
• Resolve issues in accordance with the company's travel policies
Qualification requirements
• ssociates Degree or equivalent
• 5+ years accounts payable experience
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Strong verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• bility to work independently or as a team member
Education: Associates Degree or equivalent