Executive Assistant
Schnitzer Properties
Executive Assistant
The Executive Assistant will help support the Senior Vice President of Human Resources, Risk Management, and Administration. They will assist with the writing, drafting, and editing of memos, organize files, keep the office of the SVP, Human Resources, Risk Management, and Administration organized and assist with the management of a variety of different projects.
Essential Functions/Tasks:
Administrative Support:
- Provides high-level administrative support and assistance to the SVP, Human Resources, Risk Management, and Administration and/or other assigned staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives and staff.
- Receives incoming communication or memos on behalf of SVP, Human Resources, Risk Management, and Administration, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Completes expense reports for the SVP, Human Resources, Risk Management, and Administration.
- Keep the office of the SVP, Human Resources, Risk Management, and Administration neat and organized.
- Provide documents and necessary information for upcoming meetings or travel.
- Coordinate and schedule meetings with employees and outside parties.
- Work with managers on completion of a variety of HR tasks.
- Assist with miscellaneous administrative duties for SVP, Human Resources, Risk Management, and Administration and department.
- Create PowerPoints, Excel spreadsheets, and reports for presentations and training.
- Keep track of projects between human resources, risk management, and operations teams.
- Communicate with all parties involved in projects to receive updates or give directions as given by SVP, Human Resources, Risk Management, and Administration.
- Own and strategically manage the SVP's calendar, resolving conflicts and protecting time for priority work.
- Monitor and triage email and correspondence; identify urgent matters and draft responses when authorized.
- Prepare agendas, briefing materials, presentations, and background documents for meetings.
- Attend selected meetings, record decisions and action items, and follow up with responsible parties.
- Serve as a professional liaison among the SVP, employees, executives, vendors, insurers, legal counsel, and other external partners.
- Anticipate the SVP's needs and proactively address scheduling, information, and logistical requirements.
- Coordinate leadership meetings, employee events, training sessions, and departmental activities.
- Maintain project trackers, deadlines, status reports, and follow-up communications across HR, Risk Management, and Operations.
- Support confidential HR and risk-management matters, including investigations, claims, audits, renewals, and compliance activities, as directed.
- Identify and implement administrative process improvements, templates, and digital workflows.
- Maintain records in accordance with retention, privacy, and access-control requirements.
- Complete other duties as assigned.
Experience, Training, Skills Required:
- A minimum of four years' administrative, executive assistant, and/or legal assistant experience in a professional environment.
- Proficient computer skills including Microsoft Office.
- Excellent verbal and written communications skills.
- Good analytical skills, organized, detail oriented, capable of handling multiple tasks and meeting deadlines.
- Keep discreet and confidential highly sensitive information.
- Dependable, reliable cooperative. Good interpersonal skills.
- Strong work ethic and pride in work.
Education:
Bachelor's degree in business administration or a related field preferred; equivalent relevant experience may be considered.
License or Certificate Required:
None.
Travel Requirements:
No travel required.
Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
- ...About the Role: You'll own the day-to-day of the physical office - vendors, supplies, mail, furniture - while also picking up executive support work alongside the EA to the CEO: travel logistics, aiding in event planning, and the occasional personal errand for leadership...SuggestedFull timeCasual workWork at officeLocal areaImmediate startRemote workVisa sponsorshipWork visaNight shiftDay shift2 days per week1 day per week
- ...Now Hiring! Full-Time Executive Assistant Avamere -7635 SW Durham Road, Tigard, Oregon 97224 Apply online at The Executive Assistant supports Avamere' s executive-level leadership with dedicated executive administration and support of scheduling...SuggestedFull timeContract workWork at officeImmediate startFlexible hoursWeekend workAfternoon shift
$50k
...campus. Function/Duties of Position This position provides executive administrative support to the Center Director and Associate... ...communications, as well as special projects. The Executive Assistant provides confidential, administrative, communications, and...SuggestedFull timePart timeCasual workBank staffWork at officeLocal areaRemote workMonday to Friday- ...appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects...SuggestedWork experience placementWork at office
- ...Monday through Friday at our headquarters in Portland, OR* ABOUT THE POSITION As one of Columbia Sportswear's Executive Assistants, you'll be the right hand to the company's executive leaders. You'll be relied on to balance a broad scope of administrative...SuggestedFull timeWork experience placementMonday to FridayFlexible hoursShift work
- ...Executive Assistant We are seeking a highly organized Executive Assistant for our client in Portland, OR! Job Title: Executive Assistant Schedule: Full-Time | 5x8s | Day Shift | 12-Week Assignment Key Responsibilities Manage complex executive calendars and coordinate...Full timeWork at officeDay shift
$82k - $108k
...Your Opportunity at Arc'teryx As an Executive Assistant, you're skilled in the art of organization, with a particular knack for scheduling, time and travel management. In this role, you support our General Manager of Footwear, ensuring they and their teams are set up...Work at officeImmediate startFlexible hoursWeekend work- ...Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive Support Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required) About the Role We’re hiring a high-performing Executive Assistant to...Full timeWork at officeRemote work
- ...A national marketing agency in Portland is seeking an experienced Executive Assistant to provide exceptional support to C-suite executives. This full-time role requires strong organizational and communication skills, alongside a bachelor's degree and 5-7 years of relevant...Full time
- ...Executive Assistant The Executive Assistant (EA) provides highly complex, confidential, and professional administrative support to the General Manager in support of the District Mission, Vision, Values, and organizational goals and initiatives. Serves as a liaison among...Temporary workWork at officeLocal areaImmediate startWeekend workAfternoon shift
$45 - $66 per hour
Executive Assistant Description - Job Summary • This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports...Hourly payFull timeTemporary workWork experience placementWork at officeLocal areaRelocationFlexible hoursShift work$22 - $24 per hour
...Executive Administrative Assistant (Bilingual Japanese/English) Join to apply for the Executive Administrative Assistant (Bilingual Japanese/English) role at Talence Group | Executive Search & Consulting Executive Administrative Assistant (Bilingual Japanese/English)...Permanent employmentFull timeWork at office$55k - $65k
...Job Description Job Description An Executive Assistant (EA) is the kind of person who makes chaos look calm. You don’t just get things done — you make things move! If you thrive in high-energy environments, love organizing the details that drive massive results,...Local areaWork from homeShift work- ...Job Description Job Description The Executive Assistant provides comprehensive support to executive leadership, ensuring smooth and efficient daily operations. This role manages schedules, coordinates meetings, arranges travel—including frequent international trips...Work at office
$60k - $65k
...Job Description Job Description Executive Assistant- Commercial Real Estate Pay: $60,000-$65,000 annually (DOE) Schedule: Full-time | In-office Hours: Monday–Friday, 8:00am-5:00pm About the Employer- Emerald Staffing is conducting a confidential directhire...Full timeWork at officeLocal areaMonday to Friday$60k - $75k
...Operations Manager with a strong background in real estate support. Based in Vancouver, we are seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate team. This is a key...Full timeCasual workMonday to FridayAfternoon shift- ...Talent Partners is proud to announce our partnership with a long-time client located in Downtown Portland seeking an experienced Executive Assistant. This is a legacy role, with a well-tuned workflow that has opportunity for new, fresh, and innovative ideas to best support...
- Owen Equipment is seeking an experienced Executive Assistant to support the Executive Leadership Team. This role will manage calendars, travel, meetings, and confidential matters with discretion and professionalism. The ideal candidate has 3+ years of executive support,...Remote job
- Job Details Job Location: Remote - Vancouver, WA 98684 Position Type: Full Time Job Shift: Day Position Summary The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team (ELT), ensuring seamless coordination of executive...Full timeWork at officeRemote workShift work
$20 - $23 per hour
...Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex... ...Responsive. Essential Functions and Responsibilities As an executive assistant, you will provide high-level administrative support...Full timeContract workTemporary workWork at officeFlexible hours$130k - $195k
...Event & Visit Coordination: Own planning, coordination, and execution for site visits and external engagement including investor visits... ..., when to be brief, and when not to interrupt. Personal Assistance & Life Infrastructure: Help make the CEO's life easier in practical...Full timeRelocationRelocation packageFlexible hoursAfternoon shift$18 per hour
...and fitness Actively shares details to promote FP Movement events, as well as drive engagement and participation; supports the execution of events in collaboration with fitness and wellness partners Utilizes technology to be well-informed on events and special offers...Full timeWork at officeLocal areaFlexible hoursNight shift- ...Executive Assistant / Studio Administrator Based in Portland, OR. This is a part-time position, with room for growth. We are a busy Professional Headshot Photography Studio located in Portland, Oregon. We value customer service, attention to detail, making clients...Part timeFor contractorsWork at officeLocal areaRemote workFlexible hoursWeekend workAfternoon shift
- ...operational proceduresEnsures opening/closing procedures are executed according to company guidelinesCommunicates accurately and effectively... ...auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to...Temporary workLocal areaImmediate startHome officeFlexible hoursNight shift
$16.2 - $18.2 per hour
SalonCentric Key Holder – Part Time Do you have a passion for people and delivering exceptional customer service? Do you seek out exciting new products and training opportunities to become an expert in the hair and beauty industry? Do you love hair and beauty products?...Hourly payPart timeLocal areaShift workWeekend work- ...partners, helping maintain productivity and positive morale. Assist with training new partners and reinforcing best practices on... ...protocols. Support daily store operations including sales, task execution, and recovery. Execute merchandising standards, including...Local areaFlexible hoursShift workNight shiftAfternoon shift
$17.48 - $22 per hour
...product knowledge, and to provide customers and team members with in-depth information on product features and benefits. You would also assist with, and be knowledgeable in, all store operations, including opening and closing procedures, administering returns/store credit,...Hourly payFull timePart timeImmediate startShift work- ...Additionally, Key Holders partner with the leadership team in driving activity to exceed store sales goals, help with team development and assist with store operational procedures as assigned. Boot Barn is where community comes first. We thrive on togetherness,...Hourly payFull timeWork at officeLocal areaFlexible hoursShift workNight shift
$27 - $32 per hour
...where displaced families previously resided. Position Summary We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team in Portland, OR. The ideal candidate will have exceptional communication skills, a strong...Contract workTemporary workWork at officeMonday to Friday$25 - $32 per hour
...Job Title: Executive Assistant & Office Manager Sta rting Wage: $25 - $32/Hour DOE On-site position: Fromhold – 32 hours weekly; must be available to attend monthly evening Board meetings both virtual and on-site. Reports to: People & Culture Director...Full timeFor contractorsWork at officeAfternoon shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
- remote executive assistant Portland, OR
- executive assistant - work from home: remote Portland, OR
- executive team assistant office manager Portland, OR
- personal executive assistant Portland, OR
- executive administrator Portland, OR
- remote executive assistant (part-time) Portland, OR
- executive assistant communications Portland, OR
- executive secretary Portland, OR
- executive assistant pa Portland, OR
- executive assistant real estate Portland, OR



