Senior Administrative Specialist

Job Description

The Senior Business Support/Administrator will provides business support for Advanced Materials & Chemicals and Corporate Functions onsite in Rochester, New York. While not all duties listed below will be performed by one individual, the role will provide opportunities for cross-training and exposure to all aspects of the Senior Business Support function across Eastman Kodak.

Possible Focus Areas:

Human Resources

• Assists Human Resources leadership with tasks related to Community Affairs.

• Corporate Internship/ Apprenticeship program development.

• Volunteer programs / Special events (i.e.: Holiday caring event)/ Service Anniversaries.

• Prepare compensation letters, filing for personnel files, immigration, and resignation emails to supervisors.

• Filing termination or immigration paperwork.

• Managing the HR mail distribution inbox.

• Ordering purchase cards for various departments.

• Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food & beverages.

• Work closely with the CEO’s Executive Assistant for scheduling meetings and trips to Rochester.

• Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment.

Investor Relations

• Shareholder Tracker.

Legal

• Corporate Legal filings that need administering for Executive members (i.e., lobbying, business census survey, etc.)

• Monitoring State (California) compliance phone line & inbox, replying to Community Affairs inbox requests.

Marketing

• Brand Management: Administering Site Access for Employees and Customers.

• Working with other Business support teams for any Marketing materials or events that need coordination.

• Corporate sponsorship tracker.

Information Technology

• Assist IT management with the coordination of corporate filings/ reporting dictated by corporate functions, Crisis Management/Critical Contact Notification processes as needed.

• Assist IT management with Labor tracking for the Monthly headcount process, internship program coordination and contractor provisioning.

Advanced Materials & Chemicals Manufacturing

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• Create Purchase Orders, invoice follow-up for approvals, verification of goods receipts, and approval of invoices for payment.
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• Orders via purchasing cards and eBay for parts.
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• Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment.
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• Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food & beverages.
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Preferred Skills/Knowledge:

• Minimum High school diploma/GED AND 2-5 years of relevant experience providing business support, administrative assistance, etc.

• Strong organizational skills with the ability to manage multiple tasks and priorities.

• Excellent verbal and written communication skills and computer skills.

• Understanding of business processes and administrative functions.

• Strong attention to detail and commitment to quality output.

• Ability to work independently while being a collaborative team member.