ATTENDANCE CLERK /SECRETARY-SST Spring for 2026-2027 SY

Attendance/Lunch Clerk

Department/Campus: Campus - Reports to: Operations Manager

FLSA Status: Nonexempt - Pay Grade: PG-1030

Job Type: Full Time - Work Hours: Normal School Hours

Position Qualifications:

• High School GED or Diploma
• Minimum of 2 years clerical experience is preferred.

Duties and Responsibilities:

• Makes sure that teachers take school attendance (snap shot) at school database as it is described in SST SCHOOLS manual.
• Reviews the campus school attendance summary report and makes corrections as needed.
• Enters "late in and early out" student's data to school attendance in school database.
• Enters excuse information to the H-SIMS database after receiving the required papers.
• Documents excuse papers in a separated binder for audit purposes.
• Documents reconciliation papers in a separated binder for audit purposes.
• Notifies parents when a student returns from an absence without an excuse or has been absent for three or more days.
• Calls parent of absent students each day.
• Communicates with the Special Education and ESL Department Chairs concerning the attendance of students receiving special education services.
• Keeps enrolling and withdrawing student's logs on the H-SIMS.
• Verifies that computer records are accurate.
• Mails warning notice (Truancy letter) to the parent if the student is absent without excuse from the school for three (3) days or parts of days in a four week period.
• Determines students with excessive absences on regular basis.
• Submits the attendance referral to the campus administrator for review and completion before filing court case.
• Files court case against the student's parent, the student, or both, if a student is absent without an excuse for 10 days or parts of days in a sixth month period.
• Responsible for processing Student Eligibility applications and completing Verification in accordance with USDA regulations.
• Monitors student lunch accounts and notifies the household of negative balances through phone calls and letters.
• Reviews the meal service production records daily, reporting any discrepancies to supervisor.
• Operates Point of Service during lunch period, ensuring that each student has selected a reimbursable meal.
• Maintains the appropriate documentation for students requesting Special Dietary Accommodations, in accordance with USDA protocol.
• Operates the After School Snack Program, distributing reimbursable snacks and maintaining the appropriate documentation (if a snack program is offered in the school).
• Participates in the Local School Wellness Policy, including collecting and maintaining documentation, assessing completion of policy goals, publicizing updates, and other related activities as needed.
• Daily recording of meal counts and revenue.
• Operates the Child Nutrition Program in compliance with all local, state, and federal laws.
• Attends TDA Education Service Center Child Nutrition trainings as required.
• Provides clerical support to one or more supervisors.
• Maintains general office and departmental files, following up on misplaced, misdirected, or misfiled materials.
• Performs other job-related duties as assigned.

Skills and Abilities:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

Work Environment and Physical Requirements:

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.