Mailroom Clerk

Job Description

Contract length: 6 Months

Job Overview:

The Facilities Specialist plays an important role in the organization by performing a number of tasks related to the company’s physical facilities. The role is primarily responsible, under direct supervision, for the setup and maintenance of vendor accounts, processing invoices for branch-related items, handling maintenance issues for corporate, and assisting with the mailroom function.

Job Responsibilities:

• Set up, delete, and change all company users for Staples and FedEx accounts. Review all orders to ensure they are business-related items or IT pre-approved items
• Process invoices relating to Staples, ShredIt, and other vendors for all the branches and corporate maintenance and repair
• Work with the landlord on landlord-related maintenance issues, such as A/C, heat, restroom and breakroom repairs, etc.
• Issue, deactivate, and maintain master spreadsheet for access cards and gym forms for corporate employees
• Process incoming letter jobs from multiple departments to ensure they are sent out within time frames specified
• Order supplies for the corporate office, such as breakroom items, paper, envelopes, etc.
• Assist with the sorting and distributing of incoming/outgoing mail
• Transport oversized and certified mail daily to the post office
• Perform other duties/projects as assigned

Required Qualifications:

• High School Diploma or equivalent, required
• Minimum two years of facilities experience
• Excellent verbal and written communication skills required
• Highly organized and detail-oriented; the ability to work in a fast-paced, metrics-driven environment is required
• Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and third-party software applications required

Preferred Qualifications:

• Highly organized and detail-oriented; ability to work in a fast-paced, deadline-driven environment required
• Prior experience preparing certified mail preferred
• Excellent customer service focus
• Good interpersonal/problem -solving skills and results-orientation
• Strong oral and written communication skills