Accounting Tech II / Accounts Payable

Accounting Tech II, Accounts Payable

Shoreview, Minnesota, a premier city in the north metro area of the twin cities, is seeking a dependable and motivated individual to fill the accounting tech II, accounts payable position. This position provides accounts payable, cash receipting and finance support, including processing and paying invoices, reconciling accounts payable workflow with the software, and providing customer service and administrative support.

Duties Include

Accounts Payable:

• Assists with coding and verifying invoice payment information for all City departments and prepares invoice batches for check printing and accounts payable processing.
• Answers questions and responds to complaints and discrepancies with invoices and statements.
• Researches outstanding and past-due invoices to identify discrepancies and prevent duplicate payments.
• Reconciles accounts payable workflow automation software within the City's financial software system to ensure accurate and timely processing of accounts payable transactions.
• Maintains accurate and up-to-date accounts payable records and information.
• Tracks and maintains W9 forms and related documentation for accounts payable purposes.
• Assembles and prepares City Council claims reports for review and presentation at the City Council meetings.
• Prepares 1099s on an annual basis.
• Assists with the monthly purchasing card process, including coordinating the distribution of statements to departments, ensuring proper expense coding, and collecting purchase documentation.
• Prepares and manages the annual unclaimed property report, including tracking outstanding checks, contacting payees, sending required annual letters, and filing with the State of Minnesota.

Cash Receipts:

• Identifies and reviews the general ledger account coding of all cash receipts.
• Data entry of the City's cash receipts, including monthly utility billing receipts, into the City's finance software.
• Prepares and reconciles cash receipts for deposit.
• Assists with the electronic maintenance of cash receipt information.

Other Duties:

• Assists with preparing year-end audit work papers and participates, as needed, in the City's annual audit process.
• Cross-trains in Finance Department functions to provide backup coverage and support continuity of operations.
• Provides backup support at the front desk by assisting customers and responding to inquiries.

Qualifications

Minimum Qualifications:

• High School diploma or equivalent.
• Two years or more of Accounting and/or accounts payable equivalent related experience.
• Knowledge of basic accounting principles.

Desired Qualifications:

• Two-year accounting or finance-related degree.
• Experience in accounts payable workflows and accounting software. BS&A experience strongly preferred.
• Previous municipal employee experience; specifically, government accounting of two or more years.

Skills:

• Strong attention to detail.
• Ability to work independently, and commitment to confidentiality.
• Dedicated, self-motivated and willing to learn and adapt in an evolving environment.
• Proficiency in Microsoft Word and Excel and working knowledge of Windows-based computer applications, and database applications.
• Ability to independently organize and coordinate work, set priorities, manage multiple assignments, and work successfully within deadlines and time constraints.
• Ability to read and discern visual images on a variety of media.
• Ability to operate a personal computer and applicable software.
• Ability to research data and answer questions related to cash receipts and accounts payable.

Other

Hours: Typically, Monday Friday, from 8:00 am - 4:30 pm Hiring Wage Range: $30.24 - $33.34 per hour depending on experience, plus excellent benefits. (2026 Full Wage Range: $30.24 - $40.37 per hour) Deadline: Open until filled. First consideration given to applications received by September 27, 2026. Supervision of Others: None. Physical Demands and Work Environment: Employee is frequently required to sit, talk, listen and hear; continuously use hands/fingers dexterously; and on occasion reach with hands and arms, stand, walk, stoop, kneel and/or crouch in the performance of the job. Exerting up to 10 lbs. pounds of force periodically and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Duties of the job are primarily administrative in nature performed in an office environment. The physical and environmental hazards and risks associated with the job can be characterized as minimal. The City of Shoreview is an Equal Opportunity Employer. We are committed to building a culturally diverse workforce and encourage all qualified candidates to apply. In compliance with the Americans with Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with the employer.