Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

This Senior Accounts Payable Specialist role focuses on managing complex invoice processing, subcontractor payments, and lien waiver administration within a fast-paced, project-driven environment. You will ensure accurate and timely disbursements, maintain strong vendor relationships, and support process improvements and automation initiatives. The position offers significant growth opportunities, the flexibility to work fully remote, and the chance to contribute to large-scale, high-visibility projects across a variety of industries.

Responsibilities

• Process vendor invoices and payment disbursements with a high degree of accuracy, verifying purchase orders, vendor information, taxes, discounts, and coding.
• Review subcontractor invoices against purchase orders and contracts, validating costs, retainage, and adherence to agreed payment terms.
• Manage the full lien waiver and lien release process, including requesting, tracking, reviewing, and collecting all required documentation for vendor and subcontractor payments.
• Serve as the primary point of contact for lien waiver administration, following up with vendors, resolving documentation issues, and ensuring timely payment processing.
• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and other account issues.
• Research and resolve complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.
• Partner closely with Project Managers, Purchasing, and Accounting teams to resolve invoice and payment discrepancies and maintain accurate financial records.
• Utilize document management and workflow systems to route invoices and supporting documentation for review and approval.
• Support accounts payable automation initiatives and contribute to continuous process improvement within the AP function.
• Allocate purchasing card expenses to jobs and maintain accurate, complete supporting documentation.
• Maintain strong organization, persistence, and follow-through in a fast-paced, detail-oriented environment.
• Provide Senior or lead-level oversight on accounts payable processes and complex issues, acting as a subject matter resource for the team.

Essential Skills

• 4+ years of Senior or lead-level accounts payable experience.
• 2+ years of experience working extensively in a construction-specific accounts payable environment.
• 2+ years of intermediate-level experience with Excel.
• Proven ability to process invoices, verify purchase orders, and manage accounts payable workflows.
• Demonstrated experience reconciling vendor statements and resolving payment discrepancies.
• Experience working with purchase orders and accounts payable systems.
• Ability to work effectively in a fast-paced environment while maintaining strong attention to detail.
• Strong organizational skills with persistence and follow-through on open items.
• Capability to handle complex issues and provide guidance at a lead level.

Additional Skills & Qualifications

• Experience with construction-focused systems such as Vista or Wensoft is preferred.
• Prior lead-level experience providing direct oversight of accounts payable processes and complex issue resolution.
• Comfort working independently while also collaborating within a high-paced team environment.
• Willingness to learn, grow, and take on new challenges, even without many years of experience, if core skills are strong.
• Strong communication skills to effectively partner with project, purchasing, and accounting teams and to liaise with vendors and subcontractors.
• Interest in supporting and adopting AP automation and process improvement initiatives.

Work Environment

This role offers a fully remote work option, allowing you to perform your responsibilities from any location. If you live near one of the organization's locations, you may choose to work on site as often as you like. The team primarily operates on central time, with flexibility around start and end times within a standard 40-hour work week. You will join a high-paced, collaborative team that values independence, mutual support, and flexibility. The company combines the stability, resources, and opportunities of a national organization with the team culture, creative spirit, and customer loyalty of a local business. You will support projects of varying size and complexity across sectors such as stadiums, manufacturing facilities, power plants, hospitals, concert halls, and classrooms, using document management and workflow systems as well as Excel and other AP-related tools.

Job Type & Location

This is a Contract position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Sep 10, 2026.