Executive Assistant

Want to be the person who makes an entire office run? A well-established investment firm is seeking an Executive Assistant to serve as the heartbeat of its NYC office. You’ll be a trusted partner to a small, high-caliber team of executives and work closely with another Administrative Assistant to ensure the office is running smoothly.

This is a role for someone who loves being busy, takes pride in a flawlessly run day, and gets energy from keeping people happy and things moving.

This role is on-site five days per week, but offers remote periods throughout the year.

Salary: $120-150k + bonus

Duties:

• Cover the front desk, manage vendors, order supplies and equipment, coordinate with building management, and set up workstations for new hires
• Manage complex calendars for three executives and an investment analyst, set up meetings, and make sure everything is prepared in advance
• Make sure itineraries are on the calendar, and every logistical detail is covered
• Greet visitors, escort them to conference rooms, and make sure every guest feels well looked after
• Own firm-wide events like holiday gatherings, offsites, happy hours, client and investor events, and all-hands meetings, from venue and catering to budgets, invitations, and day-of logistics
• Develop strong relationships with the analysts and office staff, and take the initiative to boost team morale

Qualifications:

• Bachelor’s degree
• 2-4+ years of experience as an Executive Assistant, Office Manager, or in a similar role supporting a team (financial services experience is a plus)
• Sharp attention to detail and exceptional organizational skills
• The ability to juggle high-volume scheduling, logistics, and communication with ease
• A proactive mindset: you anticipate needs before they’re voiced and prioritize well in a fast-paced setting
• Outstanding interpersonal and communication skills
• Genuine interest in building relationships and stepping up when something needs doing