Paralegal
Maynard Nexsen PC
Summary The Paralegal will assist up to four attorneys with real estate transactions and closings, and other organizational and administrative duties. Essential Job Functions
- Transaction & Closing Support
- Coordinate all aspects of commercial real estate and finance transactions from inception through closing
- Prepare and organize closing checklists, timelines, and deal documentation
- Manage execution and distribution of closing documents; oversee post-closing processes and deliverables
- Document Drafting & Review
- Draft and revise loan documents, closing statements, settlement statements, and ancillary real estate documentation
- Prepare UCC filings (UCC-1, UCC-3), title objection letters, and lender-side due diligence summaries
- Assist with preparation of loan modifications, extensions, and refinancing documentation
- Due Diligence
- Review title commitments, surveys (ALTA/NSPS), zoning reports, and environmental reports
- Coordinate title and survey review with attorneys; track and resolve title objections
- Manage corporate documentation and entity due diligence (good standings, organizational documents)
- Lender Representation Support
- Work closely with lender clients, title companies, and outside counsel to facilitate smooth closings
- Handle communication across multiple parties, ensuring deadlines and requirements are met
- Track funding requirements and assist with closing fund flows (where applicable)
- Post-Closing & File Management
- Assemble and distribute closing binders (physical and electronic)
- Ensure proper recording of documents and track receipt of recorded instruments
- Maintain organized electronic files within document management systems (iManage/NetDocuments)
- Billing & Timekeeping
- Track billable time in accordance with firm expectations
- Assist attorneys with matter organization to maximize efficiency and billing accuracy
- Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
- Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
- Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
- Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
- Retain a high level of flexibility and resourceful problem solving. Exceptional verbal and written communication skills.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
- High School diploma
- Paralegal associates degree or other relevant certification preferred
- Ability to work extended hours when necessary.
- Normal office environment; no unusual physical demands.
Vacancy posted 3 days ago
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