Engineering Administrative Assistant

Omni PGA Frisco Resort & Spa Omni PGA Frisco Resort blends the warmth of Texas hospitality with refined comfort. Guests can unwind in one of 500 thoughtfully designed rooms and suites, or embrace the spirit of the Lone Star State in one of 10 private ranch houses. With four shimmering pools-including an adults-only rooftop infinity pool-plus the serene Mokara Spa and 13 unique food and beverage destinations, every stay is an experience to savor. Whether you're planning a weekend retreat or marking a special occasion, this is Frisco at its most unforgettable. The Engineering Administrative Assistant is responsible for ensuring all paperwork, projects, and daily activities of the department are processed and completed on a timely basis. This role is incredibly important in ensuring the efficiency and productivity of the engineering department as a whole. Responsibilities: * Fulfill general office duties: typing, filing, phone answering, etc. * Proficient in Microsoft office suite (word, excel, outlook, powerpoint). * Maintain property operations log, P.O. ledger, balance ledger to General Ledger monthly, assist in maintaining inventories and ordering supplies. * Dispatch engineering associates as needed for work assignments in cooperation with Engineering Management. * Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff. * Assume administrative duties in accordance with changing requirements. * Maintain Engineering Repair & PM logs using Synergy computerized work order system. * Maintain Engineering records for events. * Be familiar with Omni fire alarm procedures and other emergencies. * Assist in maintaining all Engineering documentation and records. * Report to work as scheduled while following the Time and Attendance Policy. * Maintain files and records with effective filing systems. * Follow office workflow procedures to ensure maximum efficiency. * Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.). * Greet and assist visitors when they arrive at the office, assisting in settling customer complaints or issues. * Monitor office expenditures and handle all office contracts (service etc.). * Monitor office supplies and inventory, and place orders. * Assist in vendor relationship management. * Support Engineering staff as needed. Qualifications: * Prior experience as office coordinator or in a similar role is required. * Experience in customer service is preferred. * Knowledge of basic bookkeeping principles and office management systems and procedures. * Outstanding knowledge of Microsoft Office and/or other office software. * Working knowledge of office equipment. * Excellent communication and interpersonal skills. * Organized with the ability to prioritize and multi-task. * Reliable with patience and professionalism. Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link: EEOC is the Law Poster. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: View email address on click.appcast.io.