Assistant To The Chair-Intermediate (Urology)

Assistant To The Chair

The Department of Urology is seeking a highly organized, proactive, and operationally sophisticated professional to serve as Assistant to the Chair. This role is not a traditional clerical or routine administrative support position. The successful candidate will function as a strategic operational partner supporting a complex academic medical leadership environment.

This position requires exceptional organizational judgment, executive-level coordination skills, prioritization ability, discretion, adaptability, and the ability to independently manage competing responsibilities within a fast-paced and dynamic environment.

The ideal candidate will help reduce operational friction, maintain continuity, manage complex scheduling demands, and protect executive bandwidth through proactive coordination and systems-based thinking.

Responsibilities

• Directs and oversees daily operations of office and/or program.
• Compiles data, statistics and other information and materials for meetings, lectures or events.
• Handles department chairperson's correspondence, travel arrangements, committee agendas, filing, calendar, and mail.
• Advises on policy, procedural and operational issues.
• Independently composes, edits correspondence, devises course of action and independently responds to faculty-staff.
• Serves as staff and resource designee and acts as liaison between faculty, staff and Chair Offices.
• Manages calendar by scheduling appointments, designated activities and research.
• Acts as liaison with internal and external groups/offices/ constituents.
• Provides support to various departmental committees related to promotion-tenure of faculty, faculty mid-probationary review, post-tenure evaluation, tracking changes and appropriateness reviews with minimum faculty consultation, and prepares and distributes meeting minutes.
• Composes correspondence for Chair/Executive level equivalent signature.
• Reviews and edits draft publications and other written documents.
• Assists with event planning and performs special projects as assigned.
• Performs all other duties as assigned.

Qualifications

• Knowledge in office management and administrative practices and procedures.
• Knowledge in academic department in an institution of higher education is a plus.
• Knowledge of record retention regulations and ability to maintain confidentiality.
• Proficiency in relevant software such as Microsoft Office Suite.
• Ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
• Excellent time management and organizational skills.
• Excellent interpersonal skills and demonstrated poise and professionalism.

Required Skills

• Five (5) years related experience is required.

About Us

Benefits Overview UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits. Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates. Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist. Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working. FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses. Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers. Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership. EEO Statement UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.