Compliance Specialist

Position Overview:

The Compliance Specialist is responsible for tracking deadlines and coordinating time-sensitive regulatory and administrative filings for a growing residential real estate portfolio. This position's primary focus will be managing property tax certiorari filings and ownership-related compliance matters, while also supporting broader compliance operations as needed.

This role is ideal for someone who is organized, outgoing, assertive, and comfortable handling frequent phone and email follow-ups with property managers, attorneys, and vendors.

Key Responsibilities:
• Coordinate high-volume tax certiorari filings, including signatures, notarizations, and supporting documentation.
• Assist with biennial statements, conflict of interest forms, and other ownership-related filings.
• Track deadlines and proactively follow up by phone and email to obtain outstanding items.
• Maintain compliance trackers, records, and filing documentation.
• Coordinate with attorneys, vendors, and internal staff to resolve issues and ensure timely completion of filings.
• Support broader compliance operations including permits, renewals, inspections, and regulatory filings as needed.

Qualifications:
• Strong communication and organizational skills with a confident, professional demeanor.
• Comfortable making frequent phone calls and persistently following up to drive action.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong Microsoft Office and Excel skills.
• Prior experience in property management, compliance, legal coordination, administrative operations, or client-facing roles is preferred.

Preferred but not required:
• Familiarity with DOBNOW, DOB BIS, HPD, Yardi/AVID, or SiteCompli.
• Experience with tax certiorari filings.
• Notary Public certification is a plus.