Marketing Events Coordinator

About Compulink Healthcare Solutions

For 40 years, Compulink has been a pioneer in the industry, introducing one of the nation’s first electronic health record (EHR) products long before digital mandates existed. Today, we serve over 6,000 practices across 18+ medical specialties—from Ophthalmology and Dermatology to Mental Health and Orthopaedics.

At our core, we are an AI-driven, all-in-one platform designed to eliminate clinical burnout. Our Advantage technology uses purposeful AI—like our ambient virtual scribe and automated billing engines—to handle the “busy work” so providers can focus on patient care. We aren’t just a software vendor; we are a partner in helping specialty practices thrive in a complex healthcare landscape.

The Impact You’ll Make

As our Marketing Events & Tradeshow Coordinator, you will be the operational backbone of Compulink’s presence at industry events. From regional podiatry meetings to large ophthalmology conferences, you’ll own the end-to-end logistics that put our brand in front of the providers who need us most. This is a hands-on, detail-driven role—you’ll be in the office coordinating shipments, inspecting booth graphics, and packing equipment just as often as you’re managing contracts and timelines in Asana. If you thrive on organized complexity and take pride in flawless execution, this role is for you.

What You’ll Do

Tradeshow & Event Management

• Own the full lifecycle of each tradeshow: booth selection, contract submission, payment processing, and timeline management in Asana

• Book and pre-pay hotel accommodations; coordinate travel logistics for sales reps in partnership with our travel team

• Submit exhibit house instructions for large shows; review and sign estimates, approve floor plans, and complete EAC forms and COIs

• Order and manage booth elements including graphics, banners, pop-up walls, furniture, electrical, internet, lead retrieval, and hanging sign labor

• Register reps, communicate event details, and track deadlines and status updates in Asana throughout each show cycle

• Coordinate round-trip shipping from Compulink HQ and our exhibit house; create shipping lists and manage carrier logistics

• Work with our exhibit house to determine inventory pulls and finalize booth layout

• Order kiosk graphics from Roman Signs and arrange pickup for shipping (in-office)

• Coordinate with IT on equipment needs for each event (in-office)

• Pack, ship, and unpack booth materials for each show (in-office)

Post-Show Follow-Through

• Download lead files from lead retrieval vendors; follow up with reps to collect post-show debriefs

• Summarize debriefs and post into the corresponding marketing event in Leads

• Log all show expenses into HubSpot, the budget sheet, and the marketing event record

Inventory & Materials

• Maintain and replenish inventory of tradeshow supplies, branded swag, and staff uniforms stored at our Newbury Park office

• Inspect condition of graphics, banners, and booth walls before each show cycle (in-office)

• Order and ship name tags to reps as needed (in-office)

Budget & Reporting

• Maintain the marketing events budget and reconcile the Amex card monthly

• Update and reconcile Software Advice bids monthly; record costs in the budget sheet

Web & Sponsorship

• Manage content on our client-facing website: add and update content and images, create new pages and forms, and test monthly updates on staging before pushing to live

• Manage our ASOA sponsorship relationship and provide required marketing assets on schedule

About You

• Experience: 2–4 years in a marketing operations, event coordination, or tradeshow management role; B2B or healthcare industry experience a plus

• Organized to the core: you live in project management tools (Asana or similar) and instinctively build checklists, timelines, and status trackers

• Hands-on and self-directed: comfortable packing crates and inspecting graphics one day, negotiating with vendors or updating a website the next

• Tech-comfortable: familiarity with HubSpot, CMS platforms (WordPress or similar), and vendor portals; quick to learn new tools

• Strong communicator: clear and proactive with internal teams, sales reps, vendors, and exhibit houses

• Detail-oriented under pressure: tradeshow deadlines don’t move—you plan ahead and catch problems before they become crises

• Education: Bachelor’s degree in Marketing, Business, Communications, or a related field preferred

A Note on the Hybrid Schedule

This role is based out of our Newbury Park, CA office. Several responsibilities—including receiving shipments, packing booth materials, inspecting graphics, and coordinating with IT—require regular in-office presence. Remote flexibility is available for planning, administrative, and communication-based work. Candidates must be local to or willing to relocate to the Ventura County / Conejo Valley area.

Compensation & Benefits

• Competitive base salary commensurate with experience ($60,000 - $80,000)

• Annual performance bonus tied to event execution quality and pipeline contribution

• Generous 401(k) with company match

• Comprehensive healthcare, dental, and vision coverage

Employment with Compulink is on an at-will basis. This means that the employee or the company may terminate the employment relationship at any time, for any reason, with or without cause or notice

Work Conditions

• Primarily works in a standard office or remote computer-based environment
• Regular use of a computer, including keyboard and mouse, for extended periods
• Ability to remain in a stationary position (sitting or standing) for prolonged periods, with reasonable accommodation available
• Requires visual acuity to view screens, read documents, and analyze data, with or without assistive technology
• Frequent communication with team members via phone, video conferencing, and email
• Ability to process and exchange information effectively in written and verbal formats, with accommodations as needed
• Use of standard office equipment such as laptops, headsets, printers, and mobile devices

We are committed to providing equal employment opportunities and reasonable accommodations to individuals with disabilities. If you require accommodation to perform the essential functions of this role, please let us know.