Legal Administrator

Job Title

Legal Administrator

Job Description

This is a remote position. We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations. We are seeking a highly organized and detail-oriented Legal Administrator to support day-to-day legal and administrative operations. This role involves managing legal documentation, coordinating with clients, and ensuring smooth workflow across legal matters, including handling client communications via phone and email.

Responsibilities

• Legal & Administrative Support
• Prepare, format, and manage legal documents, contracts, and correspondence
• Maintain and organize legal files, records, and document management systems
• Assist with drafting basic legal documents and templates
• Conduct basic legal research where required
• Client Communication & Call Handling (VXT)
• Manage inbound and outbound client calls using VXT or similar systems
• Ensure all calls, messages, and client queries are followed through promptly
• Maintain a high standard of client service, ensuring same-day response to all client communications
• Coordinate call notes, updates, and follow-ups with the legal team
• Escalate urgent matters to lawyers where required
• Client & Workflow Coordination
• Manage emails, calendars, and meeting coordination
• Handle client communication, including follow-ups and status updates
• Track case progress and ensure deadlines are met
• Liaise with lawyers, clients, and third parties
• Assist with onboarding new clients and file setup
• General Support
• Perform general administrative tasks to support the legal team
• Assist with billing coordination, invoicing, and documentation
• Ensure compliance with internal processes and legal procedures

Requirements

• 1–3+ years' experience in legal administration or similar role
• Experience handling client calls and communications professionally
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and responsiveness
• Ability to work independently in a remote environment

Nice to Have

• Experience with VXT or similar VoIP/call management systems
• Experience in conveyancing, family law, or immigration law
• Familiarity with legal/CRM systems (e.g., Clio, LEAP, Smokeball)
• Exposure to Australian / UK legal processes

Benefits

• Remote work flexibility with a competitive compensation package
• Access to industry-leading tools and resources
• Opportunities for professional development and training
• Impactful role in supporting financial solutions and client success

Note: Only shortlisted candidates will be contacted for further discussions. Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.