Legal Administrator

Responsibilities

Kforce's client in Saint Louis, MO is looking for a Legal Administrator.Responsibilities include:

• Working with CT Corp with Tracking business licenses across multiple states and municipalities
• Managing contractor licenses, engineering licenses, environmental permits, or other operational licenses required by subsidiaries
• Tracking key dates, renewals, and expirations
• Coordinating with outside agencies and internal business units to gather documentation
• Maintaining compliance databases and records
• Working with CT Corp managing BL-Hub portal

Legal Tracker responsibilities could include:

• Setup new Vendors in Boomi
• Opening and maintaining matters in Legal Tracker
• Processing and reviewing outside counsel invoices
• Ensuring invoices comply with billing guidelines
• Ensuring proper coding per business unit
• Running spend reports and budget tracking
• Managing matter documentation and status updates

Compliance Support:

• Support multiple subsidiaries/business units
• Maintain entity records and organizational charts
• Assist CT Corp with annual reports and corporate filings
• Maintain SOP (Service of Process) portal, and make sure SOP is sent to the correct BU contact

Administrative Legal Support:

• Managing legal department records
• Legal Mailroom Mailbox; license certificates, state notices, etc.
• Organize Legal Drive and subfolders for each Business unit
• Process check requests
• Manage Iron Mountain record storage account
• Expense reports for Attorneys and Paralegal

Skills

• 3+ years of experience as a Corporate Legal Assistant, Legal Administrative Assistant, or similar role supporting an in-house legal department
• Strong knowledge of corporate compliance, including annual state filings, entity management, and regulatory reporting requirements
• Experience supporting the maintenance of corporate records and business entity structures, ensuring accurate and organized documentation
• Familiarity with coordinating compliance activities across multiple states and working with registered agent providers such as CT Corporation or similar organizations
• Exposure to business licensing and permit management is highly preferred, though not required
• Experience managing legal administrative processes, including document organization, invoice processing, vendor setup, and legal records management
• Strong attention to detail with the ability to track deadlines, maintain accurate records, and ensure compliance requirements are met
• Proficient in Microsoft Office and document management systems; SharePoint experience is a plus
• Ability to collaborate effectively with legal teams, business stakeholders, vendors, and external law firms
• Highly organized, proactive, and capable of managing multiple priorities in a fast-paced corporate environment

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."