Executive Assistant

Executive Administrative AssistantDo you thrive in fast-paced environments, anticipate needs before they arise, and bring calm, structure, and focus to even the most complex situations? If you're equally skilled at managing executive priorities, creating polished presentations, and serving as a trusted partner to senior leaders, we want to meet you.We are seeking a highly capable Executive Administrative Assistant to support our Vice President of People and the broader People Team. This is far more than a traditional administrative role. You'll serve as a strategic partner, helping drive priorities forward, coordinating critical initiatives, and ensuring our People function operates at its highest level.The ideal candidate combines executive-level administrative expertise with strong business acumen, exceptional organizational skills, and advanced technical capabilities. You are proactive, resourceful, and adaptable, with the ability to manage competing priorities while maintaining professionalism, discretion, and confidentiality.ResponsibilitiesExecutive Assistant will provide support in both a professional and personal capacity. Meets the expectations of the executive and allows them to focus on corporate productivity.Maintain a high level of confidentiality, integrity, discretion, and judgment.Executive management of the VP calendar, reports, projects, and to-do list ensuring alignment with business priorities and proactive conflict resolutionCoordinate internal and external meetings, including executive leaders, consultants, and community partnersTravel management to include booking of travel arrangements, managing loyalty program memberships, managing travel schedules, and supporting any changes or travel/reservation-related questionsServe as a liaison between the VP and internal/external stakeholders with professionalism and strong communicationAnticipate needs, think ahead, and bring solutions - not just executionDevelop, build, and enhance executive-level presentations (PowerPoint, Canva a plus), including layout, visuals, graphics, and messaging flowCreate content beyond formatting and translate concepts into clear visuals, diagrams, and organizational charts from scratchPull, analyze, and organize data using Excel to support reporting and decision-makingSupport creation of dashboards, summaries, and visual storytelling for leadership meetingsFiling expense reports, including the gathering of receipts and information needed. Experience working in Concur is preferred but not needed.Records management, document control, conducting research, interpreting data, and proofing documentsAd hoc special projects and other personal support as neededPrepare and distribute correspondenceSupport People Team initiatives, events, projects, and communications with strong attention to detail and follow-throughScheduling and coordination for various recurrent meetings, events, lunches, and speaking engagements. This applies to the VP and their areas of impact – for example – alignment meetings, hands-on-deck, kickoff meetings, etc.Responsible for meeting setup (coordinate material, lunch, room organization, teams setup, etc.)Coordinate logistics for meetings, speaking engagements, and team events (materials, technology, catering, etc.)Partner with office administration team on corporate and company-wide event planning, employee activities, and company-wide initiativesServe as a front-facing point of contact for employee inquiries (email, in-person, and phone), delivering strong customer serviceMaintain organization of files, records, and shared resourcesSupport office operations, including supply management, mailers, and event materials (may involve light lifting and hands-on support)Collaborate as needed to develop presentations, communication, training material, etc. (Formatting, packaging, prepping, meeting assistance) utilizing design toolsOffice Supply/Suite Management duties - ordering supplies, etcWorks with applicable departments in coordinating outreach activitiesAssist the VP in other duties as neededQualificationsQualifications5+ years of executive administrative experience supporting senior level leaders (executive experience strongly preferred)Advanced proficiency in Microsoft PowerPoint and Excel (required)Demonstrated ability to build presentations, visuals, and organizational charts from scratch - not just edit/formatStrong analytical and problem-solving skills with the ability to work with data and translate insights clearlyExperience with tools such as Power BI, Canva, Adobe Creative Suite, Workday, UKG, or iCIMS is a plusExceptional organizational skills with the ability to manage multiple competing priorities and deadlinesStrong written and verbal communication skills; polished and professional presenceHigh level of discretion, judgment, and integrity when handling confidential informationProactive, self-starter mindset with the ability to operate independently and collaborativelyThis role requires providing proof of past experience in the creation of power point presentations, executive content material, etc.The salary range is commensurate with experience.Brinkmann Constructors is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.