Legal Administrator

Location: Primarily remote. Periodic in-person attendance at our San Francisco office is required. Compensation: $75,000 to $110,000 – depending on experience About Us Chan + Punzalan LLP is a boutique, full-service business law firm based in San Francisco’s Financial District. Our practice covers business transactions and contracts, employment and workplace counseling, intellectual property, litigation, and outside general counsel services. We’re a small, collegial team, and we’re looking for someone who wants to be a core part of our practice — providing substantive legal support while ensuring firm operations run seamlessly day to day. About the Role We are seeking a Legal Administrator to manage both substantive legal workflow support (approx. 75%) and core administrative firm operations (approx. 25%). This is a hands‑on, multi‑faceted role for an experienced legal professional who takes ownership, understands legal procedure and documentation, and thrives in a boutique firm environment. You will work directly with our attorneys to manage cases, draft and process legal documents, handle filings, and maintain firm administration, client billing, and operational infrastructure. What You’ll Do Legal Workflow & Case Support (75%) Document Preparation & Drafting: Draft, proofread, cite check, assemble, and format legal documents, contracts, pleadings, discovery requests, corporate records, and correspondence. e‑Filing & Court Filings: Prepare and submit electronic court filings in state and federal courts, ensuring strict compliance with local court rules and procedures. Case & File Management: Maintain, organize, and update electronic case files, index discovery, organize trial/hearing binders, and oversee client document management systems. Client & Case Communications: Serve as a primary point of contact for clients, opposing counsel, process servers, court clerks, and third parties regarding case status and logistics. Research & Due Diligence: Assist attorneys with basic factual research, entity filings, public records searches, and transaction prep. Firm Operations & Administration (25%) Administrative Operations: Maintain corporate recordkeeping, handle HR‑related onboarding, oversee compliance/insurance renewals, and order office supplies as needed. Office & Vendor Management: Coordinate with technology providers, legal software vendors, facilities, and outside accountants or bookkeepers. Billing & Financial Support: Oversee client invoicing, tracking attorney time entries, managing accounts receivable/payable, and following up on collections. What We’re Looking For Education & Experience: Bachelor’s degree required. Minimum 2 years of hands‑on legal support experience within a law firm environment. Core Legal Skills: Proven proficiency with e‑filing, legal document formatting, docketing, and case management software. Ownership & Initiative: A self‑starter who takes complete ownership of assigned tasks and projects without needing constant oversight. Communication: Exceptional written and verbal communication skills, with a polished and professional client‑facing demeanor. Detail‑Oriented: Meticulous attention to detail, strong proofreading skills, and superior organizational abilities. Team Mindset: A positive attitude and a collaborative, team‑first approach to working in a close‑knit group. Remote Efficiency: Highly disciplined and comfortable working independently in a remote environment while maintaining close communication with attorneys. #J-18808-Ljbffr Chan + Punzalan