Contract Administrative Assistant

Contract Administrative Assistant – Policy & Document Management (SharePoint Project)

Position Overview

We are seeking a highly organized and communicative Contract Administrative Assistant to support a focused project involving the review, reformatting, and migration of policies and documents into a SharePoint site. This role is ideal for someone who excels in structured environments, has strong attention to detail, and is experienced with Microsoft tools and office-based processes.

The contractor will play a key role in standardizing documentation, ensuring consistency in formatting, and supporting the successful organization and upload of materials into a centralized SharePoint environment.

Key Responsibilities

• Review, organize, and reformat existing policies, procedures, and internal documents for consistency and clarity
• Standardize formatting (fonts, styles, headers, templates) across documents using Microsoft Word and related tools
• Prepare files for upload and organization within SharePoint, ensuring proper naming conventions and version control
• Upload and categorize documents within SharePoint libraries, maintaining a clean and intuitive structure
• Collaborate with stakeholders to clarify document content, identify gaps, and confirm accuracy
• Track progress of document updates and maintain status reports or logs in Excel
• Assist with basic SharePoint page updates, metadata tagging, and navigation organization (as needed)
• Ensure all documents meet internal standards for formatting, branding, and compliance
• Communicate project updates clearly and proactively to stakeholders
• Various administrative office duties

Qualifications

• Proven administrative experience in an office or corporate environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook; PowerPoint a plus)
• Hands-on experience working with SharePoint (document libraries, uploads, organization ) – Preferred not required
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage high volumes of documents with accuracy and consistency
• Experience working on structured projects with timelines and deliverables
• Ability to work independently and meet deadlines in a contract role

Preferred Qualifications

• Experience reformatting or standardizing policies, SOPs, or procedural documents
• Familiarity with SharePoint Online features such as metadata, version control, and permissions
• Experience using Microsoft Teams or other collaboration tools
• Prior experience supporting document migration or system implementation project

Key Competencies

• Document Control & Organization
• Attention to Detail & Quality Assurance
• Clear Communication & Stakeholder Coordination
• Time Management & Deadline Focus
• Initiative & Problem-Solving